PMO Project Coordinator

5 days ago

Glasgow, United Kingdom Telefónica Tech UK&I (Business Applications) Full time
Job Description

Position Highlights:

Role: PMO Project Coordinator

Locations: Offices including Glasgow, Aberdeen, Manchester, and London. The role can be based in any of the above locations.

Work Arrangement: Hybrid office working, ensuring flexibility.

Annual Leave: Enjoy 34 days of annual leave, with options to buy and sell more.

Learning & Development: Invest in your growth with guaranteed learning and development opportunities.

Health & Wellbeing: Benefit from private medical coverage, permanent health insurance, and more.

Financial Security: Secure your future with life insurance and critical illness cover.

Financial Benefits: 6.5% contributory pension.

Your role

Your responsibilities will include:

  • Meetings
    • Attending Sector all hands calls and contributing to presentations on PMO activities
    • Attending Daily PMO Calls to provide updates on issues and progress on individual backlog items  
    • Attending Sector weekly project review calls
  • Reporting
    • Updating project packs with stats and info from different sources such as: 
    • Snap shot of overall financial progress for the week and commentary 
    • Snap shot of overall Utilisation for the week and commentary  
    • Snapshot of Financial KPIs 
    • Updating individual Project Financial Data 
    • Distributing to internal stakeholders 
    • Ensuring timesheets are completed in a timely manner
    • Entering Weekly Timesheet detail from F&SCM 
    • Creating Monthly Utilisation Sheet and maintaining weekly 
    • Update PowerBI reports
  • Project Coordination
    • Create Teams Channel and folders  
    • Coordinate handovers, completion of checklists and follow up on open actions
    • Coordinating Workshops / Meetings and General Administrative Tasks 
    • Coordinate project audits and completion of checklist and follow up on open actions
    • Updating Project RoadMap weekly 
    • Purchase Order Chasing  
    • Documentation Management 
    • Creating PowerPoints to support workshops / meetings  
    • Report on slippage to programme and cross-programme deliverables, highlighted by Project Managers, weekly or ad-hoc.
    • Ensure Project Managers are using established templates and standard practices.
    • Record and maintain action logs on daily or weekly programme reviews.
    • Chase action owners and escalate to Head of PMO as required.
    • Provide support to the Project Managers and Account Managers on the production of client quotations and Change Requests during the project.
    • Assist Project Managers with the tracking and reporting of project time and budget spent, highlighting deviations.
    • Assist Project Managers with effective project conclusion, including handover to Support, and ensure lessons learned are recorded.
    • Onboarding of new project managers, Heads of, Practice Directors.
    • Actively contribute to continuous improvement, owning backlog items.
    • Actively contribute to the PMO toolkit series, a set of training guides to support PMO processes.
    • Manage queries received through the PMO Inbox in a timely manner.
    • Manage queries received through sector teams channels in a timely manner.
    • Maintaining project information on required systems.
    • Building reports and training others on how to use them.
    • Contributing to continuous improvement of processes.
    • Undertake all mandatory company training within the timescales provided.

Qualifications

Desired Skills and Experience:

  • Proven experience in a similar PMO role
  • SharePoint/Teams;
  • Excel;
  • PowerPoint;
  • Experience or exposure to Power BI reporting advantageous
  • Strong written and verbal communication skills;
  • Understands and integrates appropriate project management tools and processes
  • Planning skills including ability to define and fulfil task and schedules to an established business rhythm
  • Understanding of a Professional Services/Digital solutions environment highly desirable
  • Influencer/persuader;
  • Ability to manage, communicate and influence both upwards and across the project teams;
  • Attention to detail.


Additional Information

Ready to Make an Impact?

Join us in shaping the future of digital transformation at Telefónica Tech UK&I. Be part of a team that values your expertise, supports your growth, and fosters a positive work environment. Apply now to embark on a rewarding journey

We encourage applications from a wide range of individuals, irrespective of: age, disability, gender, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or beliefs and sexual orientation.

We look forward to hearing from you

We don’t believe hiring is a tick box exercise, so if you feel that you don’t match the job description 100%, but would still be a great fit for role, please get in touch.

  • Senior PMO Coordinator

    5 months ago

    Glasgow, United Kingdom Modis UK Full time

    **Senior PMO Coordinator (IT) | Hybrid - Glasgow | To £60k** I am working with a global business who are looking for a well-rounded PMO professional to join their team to focus on the delivery of ERP implementations on an international basis. Our client are open to the background and experience-level of the person, but at the heart of it, you'll need to...

  • Senior PMO

    5 months ago

    Glasgow, United Kingdom Barclays Full time

    **Senior PMO** **Glasgow** As a Barclays Senior PMO, you will have an exciting opportunity to assist CDS and its Project Management Office (PMO) team. In this role, you will be coordinating regular governance arrangements and tracking project deliverable and milestone statuses. You will also provide guidance, preparation of documentation and tracking of...

  • PMO Manager

    2 months ago

    Glasgow, United Kingdom Ashurst Full time

    About Ashurst Department/Role overview The Transformation Management Office (TMO) is an integral part of shaping, defining, and delivering a portfolio of initiatives aligned to Ashurst's Strategy. Ashurst's TMO is looking for an initiative-taking individual to work with its Central PMO with potential opportunities to be seconded to other...

  • Project Management Office

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Ashurst Full time

    About Ashurst:Ashurst is a leading international law firm that is committed to delivering exceptional client service and maintaining a culture of innovation and excellence.The Transformation Management Office (TMO) is an integral part of shaping, defining, and delivering a portfolio of initiatives aligned to Ashurst's Strategy.We are seeking a highly...

  • Efficiency PMO Manager

    1 month ago

    Glasgow, Glasgow City, United Kingdom ASHURST BUSINESS SERVICES LIMITED Full time

    Job Title: Efficiency PMO ManagerAshurst Business Services Limited is seeking a highly skilled Efficiency PMO Manager to join its team. As a key member of the Transformation Management Office, you will play a crucial role in shaping, defining, and delivering a portfolio of initiatives aligned to the company's strategy.Key Responsibilities:Support the PMO...

  • Efficiency PMO Manager

    1 month ago

    Glasgow, Glasgow City, United Kingdom ASHURST BUSINESS SERVICES LIMITED Full time

    Job Title: Efficiency PMO ManagerAshurst Business Services Limited is seeking a highly skilled Efficiency PMO Manager to join its team. As a key member of the Transformation Management Office, you will play a crucial role in shaping, defining, and delivering a portfolio of initiatives aligned to the company's strategy.Key Responsibilities:Support the PMO...

  • Project Management Office

    2 months ago

    Glasgow, Glasgow City, United Kingdom Ashurst Full time

    About AshurstDepartment/Role OverviewAshurst's Transformation Management Office (TMO) is a key component in shaping and delivering a portfolio of initiatives aligned with the company's strategic objectives.The TMO is seeking a highly motivated individual to work closely with the Central PMO, with potential opportunities for secondment to other departments,...

  • Project Management Office

    2 months ago

    Glasgow, Glasgow City, United Kingdom Ashurst Full time

    About AshurstDepartment/Role OverviewAshurst's Transformation Management Office (TMO) is a key component in shaping and delivering a portfolio of initiatives aligned with the company's strategic objectives.The TMO is seeking a highly motivated individual to work closely with the Central PMO, with potential opportunities for secondment to other departments,...

  • Project Management Office

    4 weeks ago

    Glasgow, Glasgow City, United Kingdom Ashurst Full time

    About AshurstAshurst is a leading global law firm that provides expert advice to clients across various sectors. Our Transformation Management Office (TMO) plays a crucial role in shaping and delivering strategic initiatives aligned with our firm's goals.Job OverviewWe are seeking a highly motivated and experienced individual to join our TMO team as a PMO...

  • Efficiency PMO Manager

    4 weeks ago

    Glasgow, Glasgow City, United Kingdom ASHURST BUSINESS SERVICES LIMITED Full time

    Job Title: Efficiency PMO ManagerAshurst Business Services Limited is seeking a highly skilled Efficiency PMO Manager to join its team. As a key member of the Transformation Management Office, you will play a crucial role in shaping, defining, and delivering a portfolio of initiatives aligned to the company's strategy.Key Responsibilities:Support the PMO...

  • Project Coordinator

    5 months ago

    Glasgow, United Kingdom Jumar Solutions Full time

    **Project Coordinator**: Project Coordinator 6 Months contract On site East Kilbride Inside IR35 As a PMO Analyst, you'll play a pivotal role within our Programme Management Office. Your mission is to enable, support, and assure the successful delivery of our programs. You'll provide comprehensive program and project office support, as well as help...

  • Group Project Coordinator

    5 months ago

    Glasgow, United Kingdom Target Healthcare Limited Full time

    The Target Healthcare Group is a niche pharmaceutical developer, manufacturers and supplier to the retail pharmacy, hospital, pharmaceutical wholesaler, and homecare markets. Within the Group, **Target Healthcare is the UK’s leading manufacturer and supplier of unlicensed medicines and hard-to source products**. We offer an unrivalled product range, back...

  • Group Project Coordinator

    5 months ago

    Glasgow, United Kingdom Target Healthcare Limited Full time

    The Target Healthcare Group is a niche pharmaceutical developer, manufacturers and supplier to the retail pharmacy, hospital, pharmaceutical wholesaler, and homecare markets. Within the Group, **Target Healthcare is the UK’s leading manufacturer and supplier of unlicensed medicines and hard-to source products**. We offer an unrivalled product range, back...

  • Head of PMO

    5 months ago

    Glasgow, United Kingdom Thales Full time

    Location: Glasgow, United Kingdom Thales people architect solutions that are relied upon to deliver operational advantage at every decisive moment throughout the mission. Defence and armed forces customers rely on us to deliver the full range of defensive systems for land, sea, and air. From early warning, to threat neutralisation, our platforms cover all...

  • PMO (Project Management Office) - Consultant

    5 months ago

    Glasgow, United Kingdom Capco Full time

    **_PMO - FInancial Services - Glasgow or Edinburgh - Must have financial services experience_** **About Capco** Capco is a global technology and business consultancy, focused on the financial services sector. We are passionate about helping our clients succeed in an ever-changing industry. We are: - Experts in capital markets, banking and payments and...

  • PMO Governance Lead

    1 month ago

    Glasgow, Glasgow City, United Kingdom Golden Charter Full time

    PMO Governance & Risk LeadWe're seeking a highly skilled PMO Governance & Risk Lead to join our Change & Technology department on a full-time, permanent basis.About the RoleAs a key member of our Project Office team, you'll be responsible for overseeing and enhancing our governance framework, highlighting and coordinating project and departmental risks, and...

  • PMO Governance Lead

    1 month ago

    Glasgow, Glasgow City, United Kingdom Golden Charter Full time

    PMO Governance & Risk LeadWe're seeking a highly skilled PMO Governance & Risk Lead to join our Change & Technology department on a full-time, permanent basis.About the RoleAs a key member of our Project Office team, you'll be responsible for overseeing and enhancing our governance framework, highlighting and coordinating project and departmental risks, and...

  • Efficiency PMO Manager

    4 weeks ago

    Glasgow, Glasgow City, United Kingdom Ashurst Full time

    Ashurst's Transformation Management Office (TMO) is seeking a skilled professional to support the Central PMO in delivering a portfolio of initiatives aligned to the firm's strategy.The ideal candidate will have high levels of competence and confidence in the project delivery lifecycle, with experience in coordinating projects, programmes, and portfolios,...

  • PMO Governance

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom Golden Charter Full time

    We're seeking a highly skilled PMO Governance & Risk Lead to join our Change & Technology department on a full-time, permanent basis.As part of our ambitious change agenda, we're modernizing our systems and processes to support our growth strategy and commercial ambitions. Our Project Office team plays a central role in ensuring we deliver our objectives in...

  • PMO Governance

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom Golden Charter Full time

    We are seeking a highly skilled PMO Governance & Risk Lead to join our Change & Technology department on a full-time, permanent basis.As a key member of our team, you will be responsible for overseeing and enhancing the governance framework, highlighting and coordinating project and departmental risks, and ensuring comprehensive reporting within our...