Project Management Office

2 months ago

Glasgow, Glasgow City, United Kingdom Ashurst Full time

About Ashurst

Department/Role Overview

Ashurst's Transformation Management Office (TMO) is a key component in shaping and delivering a portfolio of initiatives aligned with the company's strategic objectives.

The TMO is seeking a highly motivated individual to work closely with the Central PMO, with potential opportunities for secondment to other departments, such as the IT team. This will involve embedding the Central PMO structure and governance throughout Ashurst.

The portfolio of projects includes strategic initiatives with formal TMO program/project resources assigned to them, as well as initiatives managed within individual departments. These projects and initiatives may be initiated and driven by the TMO or led by another Ashurst function, requiring PMO support and guidance.

Main Responsibilities

The main responsibilities of this role will include, but are not limited to:

  • Supporting the PMO Lead and Directors of Functions in reviewing and setting up or continuously improving an effective governance framework for the portfolio of projects and initiatives, including stakeholder management, financial, risk, and issue management, and change control.
  • Oversight of projects and initiatives and associated roadmaps across Ashurst globally, from pipeline planning to closure, documenting timelines and dependencies, including running health checks for projects.
  • Providing governance oversight of projects and initiatives, including assisting in the preparation of business cases/plans for new initiatives and other key documentation, as well as proactively analyzing supporting data, including benefits/ROI, and trends.
  • Monitoring and tracking progress of the projects and initiatives portfolio for reporting purposes, as agreed with the Area Director, working in conjunction with the Central PMO for the Strategic Initiatives portfolio reporting.
  • Maintaining and managing a central register of projects and initiatives portfolio in line with the roadmap, supporting the use of JIRA to monitor and track across the portfolio.
  • Working with the finance representative and Project Accountant to enforce project accounting principles, helping to understand budget allocations (including headcount) and ongoing spend, highlighting and escalating any concerns.
  • Informing and contributing to the effective monitoring and reporting of operational and BAU activities.
  • Supporting the PMO Lead in managing the induction and onboarding process for new joiners in the TMO and for enhancing the PMO and Project Delivery processes, procedures, and templates.
  • Potential for line management of PMO colleagues in the future.

Essential Skills and Experience

Ashurst is seeking a highly motivated individual with the following skills and experience:

  • High levels of competence and confidence in the project delivery lifecycle and experience of coordinating projects, programs, and portfolios, with experience in the legal or broader professional services sector being desirable.
  • Excellent communication skills, both verbal and written, along with a track record of establishing and maintaining effective relationships and collaborating with stakeholders at all levels.
  • A strong commitment to people development, with experience of upskilling colleagues on project management techniques and ensuring effective ways of working across a multidisciplinary team through a positive cycle of training, coaching, and feedback.
  • Strong organizational skills and comfortable working in a fast-paced environment.
  • Able to take initiative and problem-solve.
  • Remains calm under pressure, confident to escalate issues or flag risks that may surface.
  • Experience in working in a global environment and across multiple time zones.
  • Strong experience in working with main MS Office applications (Excel, PowerPoint, Teams, etc.).

Desired Skills and Experience

The following skills or experiences would be desirable but not essential:

  • PMO certification.
  • MS Project, JIRA, or PPM experience would be helpful.
  • PMP/PRINCE2 foundational understanding.
  • Experience in an IT function beneficial.
  • ITIL foundational understanding.

Background Checks

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

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