Facilities Administrator

3 weeks ago

Redditch, United Kingdom Worcestershire Acute Hospitals NHS Trust Full time

Job summary

We arecurrently looking to recruit an administrator working within Facilities for hours per week.

Hours 9am to 5 pm

Theprinciple purpose of this job is to support activity and provide the FacilitiesTeam with administrative support. The role requires skills that includeattention to detail, ability to liaise with a wide range of staff groups andbasic computer skills.

Youwill need to be a highly motivated and flexible team player with excellentorganisational and communication skills. The ability to work under pressure andeffectively prioritise your own workload is essential.

Main duties of the job

The principle purpose of this job is to supportactivity and provide the Facilities Team with administrative support. The rolerequires skills that include attention to detail, ability to liaise with a widerange of staff groups and basic computer skills.

About us

Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is nearly 6,800 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Our objectives are simple:

Best services for local people Best experience of care and best outcomes for our patients Best use of resources Best people

Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.

We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

Job description

Job responsibilities

Key Responsibilities:

The post is designed to:

1.Provide Admin and Clerical support to the Facilities Management team:

Receipt and distribution of departmental post

Undertake copy typing duties including; leaflets, reports, letters and other confidential documentation.

General office duties including; photocopying; distributing copies of reports, filing.

Minute taking

2.Maintain paper filing and electronic systems.

with data collection from various internal and external systems, and basic analysis for inclusion in management reports.

4.Providing ad-hoc cover for low risk areas requiring cleanliness monitoring audits.

assist with diary management, arranging meetings, organising agendas, booking meeting rooms and circulating agendas as required.

6.Provide support in special projects as required; waste segregation, recycling and environmental initiatives.

telephone enquiries or visitors to the department as appropriate.

8.Develop and maintain good relationships with client, users, contractors, Facilities Services Management and Estates Management

ensure that confidentiality of all clinical and personal information remains secure and that the terms of the Data Protection Act are met in respect to all such information held.

participate in own appraisals and personal reviews and work to achieve agreed set objectives.

participate in appropriate training and development activities as required.

12.Liaising as necessary between and responding to enquiries from all healthcare professionals, voluntary agencies and members of the public.

13. Support the service in maintaining accurate statistical data.

14. Any other duties relevant to the running of the Service.

Person Specification

Qualifications

Essential

Basic standard of education including Maths and English to GCSE A,B or C or equivalent

Experience

Essential

Experience of Microsoft Office systems - Word, Excel & Outlook

Desirable

Experience of working in a customer facing environment Experience of Microsoft Office systems Knowledge & understanding of Worcestershire Acute Hospitals NHS Trust aims & objectives

Skills/Abilities

Essential

Ability to communicate effectively, and demonstrate excellent communication skills: verbal, listening & written Legible handwriting. Ability to demonstrate an understanding of the concept of confidentiality Ability to work with conflicting demands Ability to understand & carry out instructions accurately/timely Ability to work as part of a team Attention to detail Ability to work on own initiative but also to know when to refer to a supervisor Able to prioritise work

Personal Qualities

Essential

Reliable and punctual Self-awareness in terms of recognising the impact of their behaviour on others Able to present a professional image appropriate to the working environment Committed Motivated & Enthusiastic Polite, pleasant & helpful manner To demonstrate a willingness to learn

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