Administration Assistant

1 month ago

Salisbury, United Kingdom Long-term Teachers Ltd Full time

Administration Assistant 

  • Based in Salisbury 
  • September start 
  • Full time 


 

Long - Term teachers have a fantastic opportunity for an experienced administrator to join a fantastic school that is part of a multi academy trust within Wiltshire. Under the leadership of the office manager, you will be responsible for supporting administrative financial and organisational processes and functions within the school. 


 

Key duties include:

 

  • Assisting the Office Manager in the management of all mainstream school admissions and leavers, ranking and liaising with Wiltshire County Council (WCC) and parents/carers (emails and letters)
  • Assisting the Office Manager to work closely with SBC to ensure that records for CME/Fixed Penalty Notices are served and records are kept up to date, in line with absence management and reporting procedures.
  • Support the Office Manager in the management of: numbers, finance, invoicing and working with the Early Years Team in school and with the WCC Early Years and inclusion team
  • Assist with front of house duties including answering the telephone and daily attendance monitoring
  • Support to continually improve administrative systems and procedures, both manual and electronic. Ensure the provision of effective administration support and systems across the EP.
  • Assist the Office Manager with paperwork and scanning to files as require
  • Undertake a range of administrative duties including accident reporting, arranging lunchtime cover, liaising with passenger transport to ensure smooth running of service, booking employee CPD and ensuring the smooth provision of meals
  • Receive and account for the receipt of dinner monies, parent/carer contributions, donations etc. or online system
  • Administer employee absence, working with Central Resourcing to facilitate supply cover arranged, and all paperwork completed
  • Support medical care plans to ensure that they are completed by the appropriate person
  • Receive and organise the storage and administration of all medication required to support pupils in the EP
  • Support the organisation and facilitation of EP trip preparation by booking trips, coaches etc



 

About you: 
 

Qualifications & Training


 

  • Minimum Level 4 (A-C) qualification in English and Mathematics
  • Undertake training necessary for the post to include first aid, Child protection, Team Teach and any other training that is appropriate
  • Open to further training/Continued Professional Development (CPD) appropriate to the role


 

Knowledge and Experience 

 

  • Good experience of working in a school or similar environment required with a broad understanding of admin Processes
  • System and report writing – generating demand led reports and letters
  • Strong ICT skills and proficient in the use of Microsoft/Word/Excel
  • Customer Service front facing experience
  • Record keeping
  • Management Information System (MIS) experience and knowledge of 
  • Minute Taking and follow ups

     

Skills and Abilities 


 

  • Punctual, polite & professional
  • Be motivated, able to use initiative and work independently 
  • Able to meet challenges positively
  • Excellent communication both written and verbal


 

Working with Long Term Teachers:

We are an independent agency working with Nurseries, Primary, Secondary and Special Schools.

LTT was founded with the aim of creating a genuine, transparent and straightforward service to help candidates secure their next role. We place a huge emphasis on delivering an exceptional service where you will be supported, listened to and valued throughout.

Your dedicated consultant will invest time to understand your experience, skill-set and what your ideal role looks like. You will have frequent updates with your progress through compliance, applications for specific roles as well as receiving additional information on roles which we feel may be of interest to you.

We are proud members of the REC and we have the highest standard of compliance. Working with us means you will get the very best support and guidance through the clearance process from your own specific point of contact from our in-house compliance team.


 

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