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Administrative Assistant
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Purple Panda Recruitment Ltd. As an integral part of our Finance and Administration team, you will play a crucial role in supporting the efficient and effective running of our business.
Key Responsibilities:
- Maintain accurate and up-to-date records in our project/client database.
- Collaborate with our Project Management team and Directors to prepare quotations, estimates, and pro-forma invoices for clients.
- Provide exceptional customer service by answering internal and external calls, helping callers where possible, and redirecting them or taking messages as necessary.
- Manage our main business email accounts, responding to emails, and processing documents as required, including onward distribution to relevant team members.
- Assist with the reconciliation of paperwork for VAT returns.
- Process incoming post, distributing paperwork and parcels as necessary.
- Coordinate stationery and catering requirements, placing orders with suppliers as needed.
- Support other members of the Finance and Administration team with ad-hoc tasks when required.
Requirements:
- Excellent IT skills and proficiency in Microsoft Office.
- Logical and disciplined approach with strong administration skills.
- Able to create an efficient workflow, using initiative to organize and prioritize tasks.
- Thorough and detail-oriented with a polite and professional approach.
- Positive telephone manner and excellent communication skills.
What We Offer:
- Competitive salary starting from £24,000 per annum, depending on experience.
- Free parking on site.
- Benefits package.
