Bid Coordinator

1 month ago

Edinburgh, United Kingdom Sweco UK Full time

Do you have what it takes to transform society?

We are currently looking for a talented and motivated Bid Coordinator to join our Project and Bid team. This role is based in our Edinburgh office can be worked flexibly with a minimum of 3 days per week in the office and the option of adjusted start and finish times.

What does the role involve?

The Bid Coordinator will be responsible for:

  • Coordinating large bids and tenders.
  • Formatting CV’s and maintaining divisionally.
  • Completing PQQ and supplier questionnaires.
  • Identifying opportunities, checking portals and circulating to the teams.
  • Maintaining divisional trackers.
  • Downloading tender documents and creating bid folders and Teams channels.
  • Creating and maintaining divisional databanks of bid information, collateral etc.
  • Lead on small bid submissions.
  • Scheduling reviews in accordance with the win business process.
  • Coordinating responses from the bid team.
  • Liaising with the Marketing Team for any marketing materials needed for bids.
  • Acting as a key participant in the Project Support Community.
  • Training and mentoring less experienced colleagues.

To be successful in this role you'll possess:

  • Excellent communication skills and the ability to build strong relationships with stakeholders at all levels
  • Strong organisational skills and the ability to prioritise effectively, delivering to agreed deadlines
  • Skilled in MS Office Word, Excel, PowerPoint, Outlook & Teams

Experience of bid systems would be advantageous, however the main qualities we are looking for are a strong work ethic, a can do attitude and the ability to follow process and multi-task.

What’s in it for you?

Working at Sweco you’ll experience an inclusive, friendly and flexible working environment where colleagues are encouraged to grow and develop. A meaningful job where you’ll help to transform society by being a trusted consultant to our internal and external clients.

If you believe you have the skill set required, are keen to join a business with genuine opportunities for career progression, then we’d love to hear from you.

Let’s transform society together at Sweco

About Us

Transforming society together, we're planning and designing sustainable communities and cities of the future.

Solving the great societal challenges of our time is more relevant, demanding and inspiring than ever before. At Sweco, we bring together experts with different perspectives and skills to develop solutions that address the challenges of urbanisation, harness the positive power of digitalisation and make societies more sustainable.

We offer our clients a combination of global expertise and local presence, adapted to their business and reality. Our ambition is to be our clients’ most relevant partner, working together to help them solve their challenges, today and into the future.

Sweco is committed to enabling all its colleagues to achieve a great balance between work and their other priorities, such as caring responsibilities, leisure activities, further learning or other interests. We offer flexible start and finish times, part time and hybrid working options so that you can flex your hours around your day to day needs.

Equality, Diversity & Inclusion

It’s important to us that that all our colleagues thrive at work - we strive to have a friendly and inclusive culture which respects the contribution individuals can bring to Sweco. We aim to promote equality, inclusivity and diversity for everyone.

Here at Sweco we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity.

We have signed the Armed Forces Covenant to ensure those who serve or have served, and their families, are treated fairly. To find out more The Armed Forces Covenant - Our Commitments | Sweco UK.

We are also proud to be a Disability Confident Committed employer, and will interview applicants covered by the Equality Act 2010 that opt into the guaranteed interview scheme on the application form and meet the minimum criteria for the role.

If I have a disability, can I get help (e.g. “reasonable adjustments”) with the application process?

If you’re an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use the online application system and need an alternative method for applying, please contact GB_Function-HR-Resourcing@sweco.co.uk for assistance.

In order to address your request the following information is needed:

Name

The best method for contacting you (Phone or email)

The position title

Requisition/vacancy number

Upon receipt of this information, we’ll respond to you promptly to obtain more information about your request.


Please note: we reserve the right to close vacancies before the advertised closing date.

Sweco UK&I have an internal resourcing team who are responsible for all recruiting activity. We have a Preferred Supplier List of trusted agencies who we work with on those “hard to fill” roles.

We have defined processes for recruitment applications and it is company policy not to accept speculative CVs. Any speculative CVs received into the business (whether to a manager or member of the resourcing team) will become the property of Sweco and the agency will not be eligible for an introductory fee.

Our Preferred Supplier List was reviewed in December 2023 and we are not looking to add any additional agencies. We’ll be reviewing the PSL again at the end of 2024 and non-compliance with the above statements could be detrimental to you having the opportunity to be included.

Our Talent Community for experienced professionals is a great way to keep up to date with our latest news, insights, future vacancies, as well as gaining access to exclusive events hosted by our experts.

To learn more Join Our Talent Community - Sweco United Kingdom

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