Head of Estates Management

Job summary

Job Title - Head of Estates Management

Hours per week- hours a week

Perm/Fixed Term- Permanent

Salary - £74,290 to £85,601 Per Annum

Closing Date-15th September 2024

Interview Date-30th September 2024

This post may close early due to high numbers of applications, so you are advised to apply promptly.

All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.

A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.

#JoinTeamEliot

Main duties of the job

Due to the nature of the post, the post holder will be frequently required as necessary to work at weekends and in the evenings to fulfil business needs.

To report any non-compliance or irregularities or inefficient practices to the Associate Director of Estates and Facilities.

To provide specialist knowledge across a range of specialist works and building knowledge including all relevant construction related legislation, health building notes (HBNs) and Health Technical Memorandums (HTMs) to clinical leads, projects team, divisional directors and various trust boards in person or in report format.

To develop, monitor and review the trust policies and standards relating to estates compliance, procurement methods and performance.

About us

Here at George Eliot our vision to ' excel at patient care' taking centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive health services delivered by inspiring and compassionate staff who share our corporate values:

E ffective open communication

E x cellence and safety in everything we do

C hallenge but support

E xpect respect and dignity

L ocal health that inspires confidence

Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.

Job description

Job responsibilities

Due to the nature of the post, the post holder will be frequently required as necessary to work at weekends and in the evenings to fulfil business needs.

To report any non-compliance or irregularities or inefficient practices to the Associate Director of Estates and Facilities.

To provide specialist knowledge across a range of specialist works and building knowledge including all relevant construction related legislation, health building notes (HBNs) and Health Technical Memorandums (HTMs) to clinical leads, projects team, divisional directors and various trust boards in person or in report format.

To develop, monitor and review the trust policies and standards relating to estates compliance, procurement methods and performance.

To be responsible for delegated sections of the Trusts estates strategy.

To be responsible for developing the estates key performance indicator system for monitoring external contractor and professional consultants.

To train all other members of the estates department in order to implement the system and policy and to review at regular intervals to ensure that statutory updates are incorporated as part of the system.

To be responsible for updating the Associate Director of Estates & Facilities on a quarterly and annual basis with regards to overall compliance and performance on asset and estates risk management.

To be responsible for updating departmental processes and procedures as and when required and to ensure successful implementation throughout the department.

To be responsible for developing and implementing a department specification standardisation policy.

To ensure that buildings are fit for purpose, are fully accessible and make a positive contribution to the built environment.

To ensure the quality of estates from contractors, external consultants and/or from inhouse teams involved with its operation.

To monitor the performance and information provided by external professional consultants and building contractors against relevant legislation, contracts, health and safety, project delivery, compliance issues and report back to the Associate Director of Estates & Facilities, divisional leads and procurement as and when necessary.

To work closely with the trust capital team and manage the transfer of services into new or refurbished hospital buildings (as and when the need occurs), ensuring that all medical, paramedical, ancillary and FM contractors integrate smoothly and fully support the patient.

To initiate surveys of defined area and assess existing engineering and estates requirements.

To interrogate information provided by external professional consultants and provide advice to the Trust accordingly.

To manage out conflict (managing expectations) for the implementation of change to ensure achievable service delivery giving direction and guidance on options available to clinical leads when working to tight budgets and deadlines.

To compile estates information for all relevant domains within the operational estate, , trust profile; SDMP; NHS PAM; safety; fire safety; FM services; quality of building; CHP; energy; water services; waste; and car parking for annual estates return information collection (ERIC), to the Associate Director of Estates & Facilities.

To produce annual report to the Associate Director of Estates & Facilities for all modules that are relevant to the operational estate for the sustainability development assessment tool (SDAT), , asset management & utilities; adaptation; green space & biodiversity; sustainable care models; sustainable use of resources; governance; and policy demonstrating full compliance to the requirements contained within.

Demonstrate compliance through preparation and assessment of evidence for all estates activities including any interdependencies within the estates and facilities services across all domains to support the NHS premises assurance model (NHS PAM) assessment.

Post holder will be required to demonstrate a personal commitment to the trusts sustainable development plan and to take personal responsibility for carrying out work duties in a way which is compliant with this plan.

Workforce lead on the development, establishment and implementation of professional standards and staff development policies.

Responsible for the management of staff, including the setting of performance objectives, carrying out annual appraisals and ensuring personal development plans are in place.

Ensure estates succession planning is well linked in with other people management processes for , performance management etc.

Following appraisal and identification of key skills and skill gaps produce a training needs analysis report and a rolling training and development programme

Effectively manage the health, well-being and absence of staff.

Provide support and guidance to the services managers in ensuring that all staff remain compliant with the trust policies including attendance management procedures.

Financial responsibility for budget management for budgets in excess of £5m.

Work closely with the designated finance business partner ensuring full understanding of financial performance including setting annual budgets, monitoring arrangement and implementation of agreed financial action plans.

To plan and deliver agreed cost improvement programmes in compliance with business /financial plans.

Act as authorised signatory, in compliance with trusts standing financial instructions (SFIs).

Responsible for planning and delivering service cost improvements through productivity and efficiencies (including those set out in the Model Hospital opportunities) in a financially sustainable manner.

Responsible for annually supporting with budget setting and delivering a balanced operational budget.

Identify and act on commercial opportunities to maximise efficiencies while maintaining standards compliant with local and national guidelines.

Responsible for the development and implementation of approved business cases including adequate risk management.

Providing reports on service performance to the leadership team for various assurance committees including Engineering Maintenance Compliance group, risk management committee, capital management group and quality assurance committee.

Person Specification

Experience and Knowledge

Essential

Extensive experience in operational estate management (multidisciplinary) at a senior level Authorised Person or equivalent for engineering installations or systems Energy and utility management Budgetary control, planning and forecasting Experience of implementing quality controls, processes and procedures Backlog maintenance assessment Management of minor works process

Desirable

Project / contract management Financial and management control systems NHS experience

Qualification(s) and Professional Training

Essential

A BSc or BA (as above) with demonstrable extensive senior management experience in a similar organisation or A BSc or BA (as above) with membership of a professional institution such as CIBSE, IEE, IMechE, IHEEM. Etc. or actively progressing registered status and evidence of continuing professional development A BSc or BA Degree in Electrical or Mechanical Engineering or a Building discipline and a post-graduation Degree (Masters) in Mechanical Engineering or Construction or equivalent qualification and extensive proven experience Management qualification Management qualification

Desirable

Supplementary qualification in alternative discipline Membership of a professional institution such as RICS, RIBA, CIBSE, CIOB PRINCE 2 Knowledge of current Building Regulations and LFCDA specifications Certificated BTEC training achieved in Medical Gas AP Healthcare mandatory use/awareness of AutoCAD

Skills and Abilities

Essential

Can demonstrate good man- management, leadership & person skills. Ability to plan work load and have an organised approach to filing data High level of competency in electronic reporting and systems operation Previous knowledge of health sector Estate management Ability to manage contractors and in-house workforce of a multi-disciplined trade nature High level of engineering knowledge (electrical & mechanical), techniques, systems and standards CQC regulation 15 and PAM Detailed knowledge of NHS technical documents, British standards, regulations, legislation and codes of practice Sound knowledge of trade principles and practice In depth knowledge of maintenance planning and organisation (PPM, reactive, contract, etc.) Good knowledge of modern building services techniques and standards In depth knowledge of statutory compliance, relevant health and safety and risk management Well-developed political awareness, in influencing, negotiation, conflict resolution skills and HR policies

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