Secretary to Hepatology Nurse Service
2 weeks ago
Job summary
An excellent opportunity has arisen for a good communicator with administration skills to join the Hepatology and Alcohol Liaison Nurse service in Withybush General hospital. The vacancy is for a part time Secretary supporting the nurse team for 15 hours a week.
The post holder will work independently and will be responsible for providing a range of practical administrative and secretarial duties. They will handle highly confidential and sensitive information and develop an understanding of confidentiality of the highly sensitive issues relating to the patients seen by the Hepatology Clinical Nurse Specialist and Alcohol Liaison Nurse Specialist.
They will act as a first point of contact, central information resource, coordinator and communicator within the team, dealing with service users from across all levels of the organisation.
Main duties of the job
The post holder will be responsible for providing a full range of comprehensive, confidential and efficient clerical, administrative and secretarial support to theHepatology Service and Alcohol Liaison Nurse
Coordinate the day to day running of the service, and liaise with team members across different sites to ensure effective communication and efficient service delivery. Provide administrative/secretarial service to the Hepatology Service and Alcohol Liaison Nurse which will include a full range of typing duties the typing of letters, reports, meetings and audio typing transcription of clinical knowledge and experience of non-routine issues such as problem solving for an area of work, or developing alternative or additional procedures
Plan day to day working, schedule clinics, arrange meetings, manage diaries, organise events and conferences, using initiative to prioritise workload and manage time and work effectively to ensure that work is completed within timescales.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
47 general practices (6 of which are managed practices), 45 dental practices (including 4 orthodontic), 96 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 27/09/2024.
Person Specification
Qualifications and Experience
Essential
Good standard of education (3 GCSEs or equivalent) NVQ3/RSA III typing /or equivalent demonstrable experience of typing
Desirable
ECDL
Experience
Essential
Experience of a full range of duties working in an administrative / office environment Experience of using and setting up various IT systems, word, excel, outlook Knowledge of Medical / Healthcare Terminology
Desirable
Previous experience of providing secretarial support Experience of use and maintenance of health care records
Language Skills
Desirable
Welsh Speaker (Level 1)-
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