Support Secretary

3 weeks ago

Colchester, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

Job overview

Come and be part of a great team that delivers Property leasing and commercial landlord responsibilities throughout North Essex & East Suffolk.

The Property team are responsible for ensuring value for money, well-utilised leased accommodation for both clinical and administrative services as well as seek opportunities to maximise revenue income where possible whilst maintaining accurate occupation records.

We are looking for an individual with experience in Property management preferably with some commercial landlord experience to rationalise the Estate, identifying direct cost savings and cost avoidance opportunities.

Are you up for the challenge, have demonstrable experience in relationship management for engagement between service managers, external contractors, tenants and landlords? You must have good attention to detail.

Come and be part of the team.

Main duties of the job

Responsible for the liaison and lease negotiations for new property agreements both as a tenant and landlord and all commercial related property including seeking income generation attributed to specific leases. Responsible for renewals, rates valuations and all associated property matters with NHS landlords, , Private Landlords including PFI/LIFT, Local Authorities and other private or public bodies. Responsible for verifying all property related data and updating the Trust property database.
Act as head tenant in relation to staff residential accommodation, agreeing terms, monitoring service contracts and ensuring safe and compliant living quarters. Represent all ESNEFT matters at Tenant or equivalent committees across all community sites in conjunction with landlords, review space utilisation and occupancy agreements to ensure all estate is utilised to its optimum.

Working for our organisation

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes. 

We are one of the largest NHS organisations in England, employing more than 12,000 staff. 

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options. 

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. 

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients. 

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here -

Detailed job description and main responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person specification

Experience

Essential criteria

Proven experience of working in a management/leadership role Property management knowledge; whether as NHS Tenant or commercial landlord Experience of facilitating change in practice to improve services Project management/co-ordination Responsibility for a budget

Qualifications

Essential criteria

Relevant degree or equivalent qualification or significant experience of working at degree level Management /leadership qualification or equivalent knowledge at post graduate level Evidence of continued professional development Driving license and own (access to) a vehicle

Desirable criteria

Project Management Qualification Commercial lettings/landlord qualification

Knowledge

Essential criteria

Financial procedures including budgetary management Business planning /annual planning Good understanding of change management Expertise in spreadsheets and use of wider IT systems ( Word , Excel, Outlook) Understanding of the NHS and current agenda Demonstrable knowledge of service improvements and project management Risk management and governance

Desirable criteria

National Standards of Cleaning HTM/HBN compliance Use of property databases/CAFM systems Experience in PowerBI & constructing pivot tables in Excel

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