Facilities Administrative Assistant

3 weeks ago


Doncaster, United Kingdom Doncaster & Bassetlaw Teaching Hospitals NHS FT Full time

Job summary

Previous applicants need not apply

We are looking for an enthusiastic and well-motivated individual to join our team, providing administrative support to the department.

Applicants should be self-motivated and have a flexible approach to work with the ability to work with minimal supervision, prioritise work and deal with complex/sensitive issues, are all essential criteria for the post.

Applicants should be able to demonstrate excellent communication, organisational and team working skills and have experience of supporting and encouraging others whilst working in a demanding office/customer service environment.

The successful applicant will be required to have previous administrative experience, have the ability to take concise minutes and have an excellent working knowledge/understanding of Microsoft Office applications, including the use of databases. The successful applicant will also be required to have GCSE English Language qualification or equivalent and have typing skills or recognised typing/secretarial qualification such as RSA Stage II Word Processing.

Interviews will be held on Thursday 9th May 2024.

Main duties of the job

The post holder will provide professional and comprehensive support to the department. This will include supporting the management team to ensure delivery of the core business functions.

The post holder will contribute to the day to day provision of the administrative support to the department and as such will be required to demonstrate excellent organisational and administrative skills, whilst also having the ability to be self-motivated and have a flexible approach to work, working with minimal supervision.

The post holder will be required to have the ability to prioritise work and deal with complex/sensitive issues using discretion and judgement where appropriate.

The post holder will maintain strong working relationships with co-workers, departmental stall at all levels and Trust staff external to the department.

The post holder will act as a point of contact for the department representing the organisation and projecting a professional and confident image at all times.

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

It is our goal to give those who join Team DBTH the tools and opportunities to grow their career, it's our pledge to help you Develop , Belong and Thrive , Here .

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including: o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.

Job description

Job responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.

Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Person Specification

Skills/Experience

Essential

Previous experience working within a busy health care environment. Excellent IT Skills - Microsoft Office and other IT software packages. Experience of providing high level administrative duties in an healthcare environment Experience of meeting management including minute taking.

Qualifications/Training

Essential

Educated to GCSE English or equivalent

Desirable

NVQ Level 2 or 3 Business Administration

Interpersonal Skills

Essential

Excellent verbal and written communication skills

Organisational Skills

Essential

Capable of managing and prioritising workload effectively in order to meet deadlines To be able to use own initiative in certain work-related issues.

  • Doncaster, United Kingdom Rotherham Doncaster and South Humber NHS Foundation Trust Full time

    An exciting opportunity has arisen to work as an Administration Assistant in the Childrens Care Group. We have two posts available. One role is 37.5 hours and the other is 30 hours (Mon - Fri, 9-5, 4 days). Interviews will be held between 9-3 at Woodfield House on the 4th of July and 11-5 at Honeysuckle Lodge on the 5th of July. The purpose of this post is...


  • Doncaster, United Kingdom Inspired Day Care Services Full time

    We are recruiting a receptionist to join our team here at Inspired Day Care Services. You will be the first point of contact for the company therefore we require an individual with a professional and welcoming presence. You will be expected to be proficient in all relevent software such as microsoft office and perform vital duties by providing...


  • Doncaster, United Kingdom Doncaster City Council Full time

    **Administrative Assistant**: - location_on - Copley Junior School 23/05/2024 The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. Job details **Salary** Grade 5 £23,114 - £23,893 pro rata (pay award pending) **Contractual hours** 28 **Basis** Part...


  • Doncaster, United Kingdom Construction Testing Solutions Full time

    Attention all administrators!!!! A new opportunity has become available at CTS Group!!! Location: Doncaster **Salary**: £21,500 - £25,000 DOE Working hours: Permanent Full Time As an Administration Assistant you will work closely with the operations team whilst managing your own workload. We are looking for someone who has great customer service...


  • Doncaster, United Kingdom Dean Personnel Full time

    As a Personal Assistant/Office Manager based in Doncaster, you will be responsible for efficiently organising the daily operations of the office and providing comprehensive support to the UK Group Safety & Services Director and Safety & Services team. Your duties will include: - Scheduling appointments, meetings, and travel arrangements for the UK Group...


  • Doncaster, United Kingdom SARIA Full time

    Business:          SARIA’s UK operations have a market-leading presence in a wide range of sectors associated with the food chain. The Group’s companies manufacture quality products for use in human and animal foodstuffs, agriculture, aquaculture, and industrial applications. The company also produces biofuels and renewable energy and provides...


  • Doncaster, United Kingdom Kingfisher Primary Academy Full time

    CASTLE PRIMARY ACADEMY **CANDIDATE PACK** Open Letter from our Principal Thank you for your interest in this role within our school. We are a small and friendly, family school who believe in giving children the best possible education and care so that they make a successful start on their learning journey. You would be joining the school at an exciting...

  • Administrator (Sales)

    4 weeks ago


    Doncaster, United Kingdom Persimmon Homes Full time

    From the commitment we pour into our homes, to the belief we bring to supporting amazing careers, a role at Persimmon is a springboard for Building Your New Possible. Discover new opportunities to grow, learn new skills and release your potential. We’re Persimmon Homes, a FTSE 100 listed company and a leading UK house builder serving local communities...


  • Doncaster, United Kingdom Taylor Stevenson Ltd Full time

    Taylor Stevenson are proud to be working with a well known and reputable logistics company looking for Transport Administrator to join their team on a temporary basis. This is a temporary role to start asap with potential to go permanent. **Responsibilities**: - Manage and maintain office supplies and equipment - Assist with data entry and record...

  • Administrator

    2 days ago


    Doncaster, United Kingdom Dutton Recruitment Full time

    Dutton Recruitment (Sheffield Engineering) are currently recruiting: We are looking for an Administrator for a permanent position based with our client in Doncaster. Salary is £27,000 per annum. This will be working between 38 and 40 hours a week. Main Duties Help organise internal resources to complete jobs on multiple sites and issue necessary...

  • Administrator

    7 days ago


    Doncaster, United Kingdom NHS Professionals Full time

    Job Overview: **Duties**: - Perform data entry tasks accurately and efficiently - Utilize computerized systems for organizing and managing information - Handle general office administrative duties - Answer phones and assist with inquiries using proper phone etiquette - Proficient in using Google Suite for various office tasks - Maintain clerical and filing...

  • Administrator

    1 day ago


    Doncaster, United Kingdom Dutton Recruitment Full time

    Dutton Recruitment (Sheffield Engineering) are currently recruiting:We are looking for an Administrator for a permanent position based with our client in Doncaster.Salary is £27,000 per annum.This will be working between 38 and 40 hours a week.Main DutiesHelp organise internal resources to complete jobs on multiple sites and issue necessary instructions and...


  • Doncaster, United Kingdom Olivers Legal Services Full time

    Administration skills Power Point Skills Excel data base Answering the phone Selling services to client Arranging client meetings Social Media **Job Types**: Part-time, Permanent **Salary**: From £13.00 per hour Expected hours: No less than 26 per week **Benefits**: - Company events Flexible Language Requirement: - English not...


  • Doncaster, United Kingdom Olivers Legal Services Full time

    Administration skills Answering the phone Selling services to client' Securing sales appointments Arranging client meetings **Job Types**: Part-time, Commission, Apprenticeship Part-time hours: 20 per week **Salary**: From £13.00 per hour **Benefits**: - Company events Flexible Language Requirement: - English not required Schedule: - 8 hour...


  • Doncaster, United Kingdom Network Rail Full time

    Section Administrator [Works Delivery] **Location**: Doncaster, GB **Department Name**: Eastern Region **About Network Rail**: Our passengers and freight users are at the heart of everything we do. We help connect people to their friends and families and get goods to their destination safely and efficiently. We're an organisation where people matter....

  • Administrator

    4 weeks ago


    Doncaster, United Kingdom City & Guilds Full time

    **Administrator**: This is a fantastic opportunity to join Intertrain, our Rail section of the business, in this permanent full-time administration role. Intertrain was established in 1997 and is the UK’s largest commercial railway infrastructure training provider, with training centres across the country. You will be part of a small team located in our...

  • Administrator

    4 weeks ago


    Doncaster, United Kingdom Reed Business Support Full time

    I am currently recruiting for an administrator to work at my client, a leading public sector organisation based in the DN4 postcode of Doncaster. **Duties will include**: - Providing high quality administrative support in setting up and maintaining functional systems which adhere to GDPR. - Maintaining accurate customer records both manually and...

  • Finance Administrator

    4 weeks ago


    Doncaster, United Kingdom Sewell Wallis Ltd Full time

    We are delighted to be working with a well established, growing business based in Doncaster, who have an opportunity for an Administrative Assistant to join their finance team. The role will be integral in assisting with the day to day administrative function of the wider finance team, along with other departments where required. Duties: Collating and...

  • Team Assistant

    4 weeks ago


    Doncaster, United Kingdom Simpson Judge Ltd Full time

    **Responsibilities**: - Support the Managing Director: Act as a trusted liaison between the Managing Director and the internal/external stakeholders, managing communications, scheduling appointments, and ensuring efficient coordination of activities. - Utility bills management, oversee the timely and accurate processing of utility bills, ensuring payments...

  • Trainee Administrator

    4 weeks ago


    Doncaster, United Kingdom Multitask Personnel Ltd Full time

    23rd February 2023 **Location**: Doncaster **Duration**: Permanent **Share** Multitask Personnel are working with a well-established residential property developer based in Doncaster with an outstanding ethos for developing excellence. Their family run business is much more than just building homes, it’s about creating outstanding well-designed...