Office Immunisation Administrator

Found in: Talent UK C2 - 2 weeks ago


Dudley, United Kingdom Vaccination UK Full time

Job summary

Do you have excellent interpersonal skills? Do you have experience working in an admin role? Are you looking to work close to home and only work during school term? If yes, we would love to hear from you.

We are looking for experienced administrators who can work under pressure, have great attention to detail and can provide a comprehensive administrative role within a school setting.

The hours of work are Mon to Fri, hours between 8:30am - 4:30pm, term time only. We offer competitive rates of pay, weeks holiday, paid mileage and a friendly and supportive working environment.

Main duties of the job

The focus of the role is to assist in the day to day running of the school immunisation programme. Duties will include handling telephone calls from parents/careers, communicating with schools, collating consent forms in readiness for the vaccination session.

You will have a key role in co-ordinating and scheduling the annual immunisation programme and will liaise with a wide variety of people.

Driving is an integral part of this post and is essential in order to perform the role. You may be expected to attend school's on occasions to gather an understanding of the school based role. It is therefore a requirement for you to hold a driving licence, have access to a car and have a good geographical understanding of the area.

About us

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties and boroughs in England, including the Black Country, Hertfordshire, Herefordshire & Worcestershire and 9 Boroughs of North East London. Vaccination UK are also commissioned by NHS England in northeast London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in Newham and Tower Hamlets.

From September 2021, we will also be delivering the childhood flu programme across all of East Anglia. As an experienced provider of NHS immunisation programmes, we will have vaccinated nearly 456,000 pupils by the end of the 2020/2021 academic year, and by the end of the next flu season, we will have offered more than million children the flu vaccine alone.

We are rated Good by the Care Quality Commission and we are known as a progressive, agile provider, continually striving to achieve the safest, most efficient service possible.

Job description

Job responsibilities

Be a proactive worker, working as part of a multi-disciplinary team. Assist in the organising of school sessions, adding amendments to the calendar and notifying changes to the Immunisation Coordinator. Assist in triaging process in line with Immunisation Standard Operating Procedure Reporting low vaccine stock to maintain appropriate levels, checking expiry dates, and recording wastage. Assist in the management of filing systems, keeping accurate records, and ensuring confidentiality is maintained. Assist in delivery and collection of consent forms for schools, collating information, obtaining missing information on consent forms and organise ready for triage. Coordinating the operation of the immunisation session in line with company policy and procedures. Collating information together with school staff and VUKs nursing team, ensuring children are correctly recorded as receiving immunisation. Collate data and figures to report the Immunisation Coordinator. Participate positively in regular team meetings organized by the Immunisation Coordinator or Senior Management.

Mandatory Training :

This post is subject to all mandatory training being completed prior to starting. This includes Safeguarding for Children, BLS, Anaphylaxis and Infection Control.

Other Requirements :

We require all clinical staff to show evidence of immunity to hepatitis B, varicella, measles, mumps and rubella immunity prior to commencing work with us.

Vaccination UK, as a provider of NHS services to the community, promotes and encourages our employees to be vaccinated against Covid19 prior to employment in order to protect themselves and our service users.

Person Specification

Experience

Essential

Able to demonstrate good interpersonal skills. Able to demonstrate team working. Excellent record keeping and organisation skills. Ability to deal with stressful situations. Ability to work accurately and with good attention to detail.

Desirable

Proficiency in excel and other offices packages. Experience of working in a community setting and/or working with children & young people.
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