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Executive Assistant to Executive Leadership Team

2 months ago

ShorehambySea, United Kingdom Focus Group Full time

Job Title:              Executive Assistant to Executive Leadership Team

Salary:                  £40,000 to £45,000

Location:              Shoreham-by-Sea (full time in office with occasional WFH possibilities)

Established in 2003, Focus Group is proud to be one of the UK’s fastest growing independent providers of essential business technology, providing digital workplace solutions to over 30,000 customers across the UK. From our small but ambitious beginnings, we have grown into a nationwide company with over 1000 employees across 16 offices and have recently joined the ranks of Britain’s private company ‘unicorns’ after securing a new $1bn valuation.

Our recent investment from PE backers, Hg, will support Focus Group’s organic growth plan, M&A ambitions and product development initiatives, enhancing our ability to deliver innovative solutions to businesses of every size, shape and sector.

The Executive Assistant provides efficient and responsive administrative, organisational and logistical support to our Executive Leadership Team, helping them to fulfil their roles effectively. 

Principal Responsibilities/Duties

  • Executive Support: provide administrative and executive support to the CEO and the Executive Leadership Team (CFO, CRO, CTO, COO and CPO), managing calendars, scheduling meetings and handling correspondence
  • Act as a primary point of contact for the Executive Directors, handling inquiries and correspondence.
  • Draft, review, and send out communications on behalf of the Executive Directors.
  • Provide high-level administrative support to the Executive Directors and help manage ELT projects and initiatives
  • Arrange and prepare for meetings, including logistics and content, for example preparing power-point presentation and documentation packs and IT set up for video conferencing
  • Draft and co-ordinate meeting agendas, presentation material, minute taking, reports and production of action points from meetings
  • Prepare detailed travel itineraries and ensure all necessary arrangements are in place.
  • Build and maintain relationships with key stakeholders, PE owners, and suppliers
  • Handle confidential information with discretion and maintain the highest level of professionalism.
  • Filter and manage incoming telephone calls and e-mails and respond on behalf where required
  • Support with arrangements of company-wide events or events for the ELT such as team dinners.
  • Manage communication amongst the team, ensuring they are informed regularly and consistently

 

Essential Skills

  • Experience as an Executive Assistant or in a similar role supporting multiple senior roles
  • Experience working as EA for a portfolio company of Tier 1 / 2 Private Equity firm
  • Experience in complex diary management
  • Detail-oriented with excellent organisational skills
  • Discrete and able to deal with confidential information
  • Tech savvy and familiar with systems such as Teams, Microsoft etc
  • Strong communication skills and ability to coordinate effectively.
  • Proactive, self-starter, comfortable working autonomously and as part of a team
  • Capable of managing multiple tasks efficiently
  • Be happy to get stuck in with tasks no matter how small
  • Comfortable working in a dynamic environment and adaptable as needed
  • Someone who portrays and represents the positive culture of the ELT
  • Down to earth, positive attitude

 

Benefits

At Focus Group you can be proud of what you do, how you do it and feel a true part of the team. We work hard to create an inclusive, collaborative and rewarding environment where you are inspired to achieve brilliant things and really make a difference to the future of our business.

We’re proud to have built an outstanding place to work where people thrive and are recognised for their achievements. We’re delighted to have been named one of the UK’s best 100 Companies to Work for 2021 and a British Private Equity & Venture Capital Association (BVCA) 2023 Vision Award Winner for London & South East for our commitment to culture and ESG.

We welcome all applications and if you struggle to apply online, please contact us for a chat, or email us directly. We can make any reasonable adjustments to the working environment to ensure all employees are included and can work safely in our offices. IND1