Finance Administrator

3 months ago

Isle of Raasay, United Kingdom Isle of Raasay Distillery Full time

Job Title: Finance Administrator & Support
Reports To: Stuart Blues (Finance Director)

Job Purpose / Outline

A rare opportunity has arisen to join our growing operation on Raasay as part of the wider R&B Distillers Ltd business. Incorporating the Isle of Raasay Distillery and the planned Machrihanish Distillery this role will be responsible for all aspects of financial control and management alongside our Financial Controller and for partnering with our operational and support functions across the business to build on R&B’s success to date. In September 2017, we opened our first distillery on the Isle of Raasay in the Inner Hebrides. The company was co-founded in 2014 by Scottish entrepreneurs Bill Dobbie and Alasdair Day, with the ambition of becoming Scotland’s leading artisanal distiller. As one of the few Scottish-owned Scotch whisky companies, run by a team of innovators, we have the independence and imagination to create exciting new Scotch whisky styles and provenance.

To assist the financial controller with the day to day running of the company’s finances, management accounts and all associated bookkeeping and accounts processes. To assist the operating and support teams within the business in providing analysis of and inputting to commercial decision making, including a general contribution towards the overall business goals.

This role would be well suited to a competent or aspiring book-keeper, part-qualified accountant or administratively organised individual seeking their first role in financial management. Alongside a competitive salary, career progression and company benefits R&B Distillers Ltd are willing to support individuals through study of appropriate qualifications such as AAT or ACCA as part of their application and development.

While we are willing to support and offer remote working across our businesses the current nature of this role is such that we would expect someone to be required in the office on Raasay a reasonable proportion of time. More defined arrangements can be discussed in detail with suitable candidates.

Key Objectives

Ensuring telephone, postal and email enquiries are answered and recorded efficiently and professionally for the finance departmentResponsibility for online booking systems payments, room rates and reconciliations to the financial ledgerCash handling and till control supportCover when required for accurate control of stock and goods in for shop including creation of products, as well as routine audits / reporting on effectiveness of these processesCreate and update spreadsheets of daily card transactions in order to reconcile bankCreation / management of Purchase Orders and incorporation in to Odoo ERP systemChecking in warehouse and distilling goods (cover for and management/reporting on effectiveness of process)Review and process reimbursements and credit notes when requiredKeep records of invoices and tax payments, making sure they are recorded and filed appropriatelyCreating Invoices on Xero and OdooCredit controlManagement of and uploading of Direct Debit payment schedules and updating contacts on Odoo and XeroReconciling accounts, and identifying and addressing any account discrepanciesAiding with reports on financial projections (e.g. liquidity and cash flow)HMRC Documentation including PAYE, VAT, Duty requirements

Key Challenges

Ensuring productive and progressive collaboration between different business areas to ensure positive working relationships.Aiding in a growing, ambitious small businessHelp to establish and reinforce procedures and systemisation to ensure scalable business growth

Knowledge, Experience and Qualifications

Numerically capableExcellent communication skillsGood problem-solving abilitiesHigh level of IT competencyExcellent time managementCooperation and teamworkExperience on accounting softwares such as Xero (desirable but not necessary, training will be provided)Experience on ERP softwares such as Odoo (desirable but not necessary, training will be provided)Experience on till softwares such as EposNow (desirable but not necessary, training will be provided)Good understanding of bookkeeping procedures and accounting fundamentals

Relationships – Internal & External

Internal: Financial Controller, Financial Director, Managing Director, Investor & Controller, Operations Director, Commercial Director, eCommerce Manager, Assistant Manager, Fulfilment Lead, Operations Lead, Hospitality Lead, Visitor Centre Lead, Bar Manager and Sales Team

External: Suppliers, Industry and Consumers

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