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Team Assistant

2 months ago

Reading, United Kingdom ALL.SPACE Full time

As a Team Assistant & Office Manager, you will play a pivotal role in supporting the Senior Leadership Team (SLT) and serve as the company's primary point of contact in the NOW building. This position involves managing our office environment and ensuring seamless daily operations. We are looking for a highly organized, reliable, and enthusiastic individual who thrives on the challenges of supporting a diverse team and maintaining a productive and efficient office and atmosphere.

Requirements

  • Efficiently manage and organise SLT calendars, including scheduling meetings and travel itineraries, agenda preparation, action-taking, and follow-up on action items.
  • Provide ad-hoc support to the HR Team assisting with administrative tasks.
  • Serve as the primary point of contact for all visitors to the NOW Building site, ensuring guests are fully briefed and adhere to site procedures.  
  • Provide administrative support to the team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Assist with the preparation and distribution of meeting agendas and minutes.
  • Support project management activities by tracking deadlines, deliverables, and progress.
  • Keep calendars up to date and efficiently schedule meetings in various meeting rooms. 
  • Handle office supplies by placing orders and maintaining a comprehensive inventory of stock. 
  • Receive, sort, and distribute daily mail and deliveries efficiently. 
  • Coordinate catering when necessary. 
  • Oversee the daily operations of the office to ensure a smooth and efficient working environment.
  • Manage office supplies inventory, including ordering, stocking, and replenishing supplies as needed.
HR and onboarding support
  • Assist with Talent Acquisition activities by coordinating diaries for interviews and meeting and greeting candidates for face to face interviews.
  • Assist with the onboarding process for new employees, including preparing workstations and coordinating with IT Department
  • Maintain employee records
  • Supporting monthly payroll cycle by obtaining relevant information from employees and managers.  
  • Coordinate team events, meetings, interviews and training sessions.

QUALIFICATIONS, EXPERIENCE AND SKILLS

  • Experience working in admin or similar.
  • Strong sense of discretion and integrity, ensuring sensitive information is handled with the utmost care and confidentiality. 
  • Proficient in Microsoft Office suite.
  • Strong prioritisation and organisation skills
  • Professional and approachable demeanor.
  • Ability to work without supervision.

PREFFERED:

  • Prior experience within a growth culture company
  • Experience within the Tech industry
  • Office-based role with occasional travel for meetings and events as required.

Benefits

  • Generous Salary and Annual Bonus
  • Stock Options
  • Contributory Pension Scheme
  • 25 days Annual Leave + Public holidays
  • Cycle To Work Schemes (Salary Sacrifice)
  • Car Scheme (Salary Sacrifice)
  • Employee Assistance Programs
  • Discounts Platform