PA to Directorate Management Team

2 weeks ago

Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

Job summary

This is a unique opportunity to work in the innovative directorate of Nephrology & Transplant, working with the Directorate Management Team, including Lead and Senior Nursing Team to provide a comprehensive Personal Assistant and Secretarial service.

The successful candidate will work closely with the team providing administrative and clerical support and will also play a vital role in the day-to-day running of team and operational requirements as a key point of contact.

Main duties of the job

The successful candidate will have the knowledge and experience to deal with non-routine issues and will be expected to problem solve in areas of work and develop solutions in a timely manner. Exceptional written and oral skills are required as well as the ability to multi-task. Good organisational and time management skills are also required.

To role will also include providing support and giving advice to members of the wider nursing teams as indicated. The range of duties are likely vary as needed and so the post holder will need to be a quick learner and responsive.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.

Our mission is "Caring for People, Keeping People Well", and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.

Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

Essential

Good standard of general education to GCSE level. NVQ 3 Business Administration and RSA III or equivalent experience. Evidence of continuous professional development.

Experience

Essential

Knowledge of secretarial and administrative procedures and systems, Specialised knowledge of PA administration functions. The ability to deal with nonroutine issues by problem solving and developing processes and procedures.

Desirable

Experience of working in busy/demanding environment. Experience of liaising with health professionals

Skills

Essential

Excellent organisational and time management skills. Able to function efficiently under pressure and meet deadlines. Able to concentrate for prolonged periods of time on detailed information. Excellent written and oral communication skills. Experience in Microsoft Word, Excel and Teams

Special Knowledge

Essential

Caldicott Principals/Data Protection.

Personal Qualities

Essential

Professional manner Flexible, reliable and enthusiastic approach to work. Emotionally resilient. Able to cope with an unpredictable workload. Ability to work under pressure and on own initiative

Other

Essential

Ability to travel in a timely manner

Desirable

Ability to speak Welsh

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