File Administrator

6 months ago

Sheffield, United Kingdom Kennedys Full time

Kennedys are seeking a File Administrator to be a part of our newly established global Master Data Management (MDM) team. This newly created role will be based in Sheffield.

The role will be primarily responsible for supporting the file opening processes within the conflicts management and new business intake tool, INTAPP and the file opening process within the Case Management system KASE. In addition, you will support data checking initiatives that are designed to improve accuracy, consistency, and compliance of data held within our financial system (Elite3E).

Team

Kennedys' Finance team ensures global support by delivering precise financial and management information, reporting solutions, and operational assistance to maintain exceptional service standards for internal and external clients. Part of the Business Intelligence unit, our team includes key roles such as the Global MDM Lead, MDM Team Managers, Local MDM Supervisors, and localised MDM SME's and Data Administrators Teams in the UK, India, and the USA.

Key responsibilities 

Input the data into our Data Management and Case Management systems within specified time frames Regularly monitor master data entries for completeness and accuracy, taking necessary actions to rectify discrepancies Identify potential non-compliance with the Firm's MDM policies and procedures and escalate as appropriate Process master data transfers and update details as required by stakeholders and the Financial Operations team Assist with data governance influenced by MDM.

Required experience 

Good level of IT skills, including Word and Excel Excellent communication/interpersonal skills with a confident telephone manner and strong writing skills Experience in finance systems.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. 

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

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