Administrative Assistant

3 months ago

Sheffield, United Kingdom Total Legal Solutions Limited Full time

**Admin Assistant - Total Legal Solutions Ltd, London Road, Sheffield**

**You are required to have**:
1. GCSE English & Maths above Grade 5 or equivalent

2. a full driving licence

3. and be physically fit and able.

The client must be at the heart of everything we do. Identifying and meeting the needs of our clients is, therefore, of paramount importance.

The role would suit a hard-working, self-motivated person with a high level of attention to detail who is happy to work alone (with the support of a team and Manager) and who can work to deadlines and meet targets.

**Duties of the Role**

In this role, you will assist the rest of the team with a range of administrative tasks including:
Scanning of all incoming post and work into the firm.

Supporting the business with its administration requirements including support to the Directors and Office Manager and Operations Manager.

Accurately inputting data and setting up new instruction files using our internal case management systems.

Preparing rooms for meetings.

Answering phones, taking messages and ensuring messages are relayed to the relevant member of staff promptly.

Collecting, sorting and distributing incoming and outgoing post.

Delivering and collecting files/post from clients.

Ensuring adequate stock levels of stationery and re-ordering when stocks are low.

Collecting and signing for deliveries from couriers.

Accurate data entry and keeping of records.

Photocopying

Faxing

Filing papers and boxes of files

Data entry onto the claims management system

Cleaning, emptying bins and making drinks

Any other general administration tasks to assist to firm

You will need to conduct your work in accordance with the highest possible professional standards and with reference to the professional codes of practice, money laundering regulations and regulatory requirements. You will need to work consistently in accordance with protocols systems and procedures across the firm, utilising Proclaim (a case management system) as required.

**Job Types**: Full-time, Permanent and office based.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- Overtime

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

**Job Types**: Full-time, Permanent

Pay: £19,000.00-£22,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: GW AA MAY 23

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