Temporary Administrator
6 months ago
**Andy File Associates Limited are working as a recruitment business on behalf of our client with regards this temporary vacancy opportunity.**
**Reporting to FM Business Support Manager**
Working Hours: 9.00am - 5,00pm Monday to Friday with 30 mins unpaid for lunch
- Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
- Produce Quotes, Purchase Orders and Invoices;
- Collate, produce and distribute reports from results generated by Subcontractors and send them out to clients;
- Experience of using facilities management (FM) software package such as Job logic, Maximo, Easybuild, or similar would be advantageous but is not essential
- Scheduling and keeping up to date the planned preventative maintenance, periodic and inspection records;
- Keeping site addresses and details up to date as they change;
- Liaise with staff in other departments and with external contacts;
- Arrange travel and accommodation for staff or customers and other external contacts;
- Receive incoming calls from Clients and log/raise word orders in the FM system;
- Deploy jobs to Technicians via the phone and FM system;
- Update the FM system with subcontractor work details to ensure the system reflects all works carried out;
- Process Timesheets by updating the FM system to ensure Technician times are correctly allocated to individual jobs;
- Liaise with staff in other departments and with external contracts; and any other duties which are required by the business and within the scope of the role
**Personal Specification**
- Skills and experience working in a busy administration role is essential together with good IT skills
- A background in Facilities Management or Construction is desirable but not essential
- Ability to use own initiative, working accurately with policies and procedures
- Prioritise workload and meet deadlines with attention to detail
- Written and Verbal communication skills
**Key Performance Indicators**:
- Continuous quality improvement
- Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities
- Customer service
- Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients.
- Teamwork and communication
- Demonstrates ability work with a diverse team or participate as an active member of a team, consistent with the philosophy and policies of our client.
**Job Types**: Full-time, Temporary contract
**Salary**: £11.54 per hour
Expected hours: 37.5 per week
**Benefits**:
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
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