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Facilities Administrator

1 month ago

Telford, United Kingdom Culina Group Full time
Job Description

Culina Group are now seeking a Facilities Administrator to join our Facilities department at our Telford site. 

As Facilities Administrator you will play a crucial role in maintaining a safe, efficient, and well-functioning physical environment for our employees and visitors.

This is a full time, permanent position Monday to Friday 9am to 5pm offering a competitive salary and package with the opportunity to work for a forward thinking market leader.

Job responsibilities of Facilities Administrator include:

  • Collaborate with external vendors, contractors, and service providers to ensure the timely delivery of high-quality facility-related services.
  • Help manage the Facilities Directors correspondents and diary. 
  • Create detailed reports for the Facilities Director on financial/order data.
  • Ensure compliance with health, safety, and environmental regulations and standards, implementing and monitoring appropriate protocols.
  • Develop and implement emergency response plans, evacuation procedures, and safety measures to safeguard employees and visitors.
  • Address and resolve facility-related issues promptly, ensuring minimal disruption to operations.
  • Escalating any concerns or tasks that fall outside the expected timelines to your line manager
  • Monitor System (Assure) for reactive requests, ensuring all jobs are logged with relevant contractor in house, or external
  • Closing jobs and update system with information when completed after confirmation from site or contractor
  • Foster strong communication and collaboration with other departments to address facility-related needs and provide support.
  • First point of call for depots to report maintenance issues requiring contractor’s attention.
  • Check jobs are complete with site management / FM, receipting in the system to allow payment.
  • Maintain accurate records, reports, and documentation related to facility management activities and expenses.
  • Managing the renewal contracts for the upcoming year.
  • Ensuring the Facilities PPM schedule up to date.

Qualifications

To apply for the role of Facilities Administrator you will possess the following skills, experiences and qualifications:

  • Strong Excel skills. Able to create reports and manipulate data. 
  • Strong understanding of facility management principles, building systems, and maintenance best practices.
  • A confident individual with excellent and effective communication skills with the ability to interact with various stakeholders.
  • Experience within an facilities/property environment would be an advantage
  • Knowledge of health, safety, and environmental regulations and standards.
  • Problem solving skills and ability to make decisions under pressure


Additional Information

As part of our drive to make Culina Group a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

  • Annual Leave – Competitive holiday entitlement
  • Pension scheme – we want colleagues to enjoy a comfortable retirements so we offer a great contribution
  • Life Assurance -  x4 your annual salary
  • Wellness – Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
  • Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses
  • Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
  • Everyday discounts - via our benefit platform you will have access to over 50 retailer discounts for everyday savings

If you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our #WinningTeam

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