AP Accounts Assistant

2 months ago

London, United Kingdom VIRTUS Data Centres Full time
About VIRTUS

VIRTUS DataCentres is the UKs fastestgrowing data centre provider. It ownsdesigns builds and operates the countrys most efficient andflexible data centres.

In May 2023 we announcedour plans to expand into continental Europe. Our first data centreis due to open in Berlin in 2026 to be quickly followed by two fullcampuses and expansion into other countries in thepipeline.

Our purpose is to serve humanity bybeing an active positive participant in the 4th industrialrevolution. When we talk about our purpose we refer to ourcustomers customers; the child playing a computer game the personwatching their favourite movie booking a medical appointment aplane ticket a hotel or doing their online banking; those thingscant be done if we dont do our job.

Our missionis to consistently exceed the expectations of customers throughinnovative highquality solutions and services. We employintelligent thinkers people with positive attitudes who add to thequality of our customer proposition andbusiness.

We value individual endeavour andinitiative and encourage teamwork andtogetherness

because collective experience andexpertise are VIRTUS greatest strengths.

JobSummary

The role of an AP Accounts Assistant atVIRTUS is to provide support across all stages of the AccountsPayable process to ensure that all supplier invoices and queriesare dealt with fully and accurately in a timely and effectivemanner.

Duties andResponsibilities
  • Core invoice andsupplier responsibilities to ensure:
  • Timelyprocessing of supplier setup templates and accurate creation andmaintenance of supplier master data.
  • Regularmonitoring of the AP mailbox.
  • Confirm supplierbank details for payments in accordance with Financepolicies.
  • Posting purchase invoices to SAPusing the ABBYY system monitoring all exceptions arising andresolving on a timely basis through effective followup within theFinance team and with the widerbusiness.
  • Uploading processed invoices to thesuggested payments report file for inclusion in the twicemonthlypayment runs.
  • Setting up other adhocpayments.
  • Reviewing and approving expenseclaims ensuring correct documentation information and VAT applied.Answering any employee queries with expenseclaims.
  • Processing expense claims for paymentin the payment run.
  • Reconciling supplierstatements and resolving AP queries.
  • Achievingcore KPIs required re invoice processing.
  • Actas first point of contact for all AP queries both internal andexternal.
  • Reviewing and approving all purchaseorder requests ensuring correct information is provided and allrequired documentation is attached.
  • Month endtasks such as preparation of bank reconciliations and tradepayables balance sheetreconciliation.
  • Assisting purchasers within thebusiness as required with queries relating to raising purchaseorders or logging receipt of goods/services against thosePOs.
  • Running monthly training sessions forwider business on purchase requisitions and purchase orderrequests.
  • Sorting out incoming and outgoingdaily post and answering any queriesarising.
  • Answering any incoming calls relatingto accounts payable resolving supplier queries in a professionalmanner.
  • Maintaining AP process and controlsdocumentation including assisting with the regular testing andverification of key AP controls for SOXpurposes.
  • Assisting with tasks relating toyearend and internal audit.
  • Posting andreconciling monthly credit and corporate cardtransactions.
  • Processing Standing Order andDirect Debit payments and maintaining accuraterecords.

Any other reasonablerequests made by your linemanager.

What success looks like in 12months time:

Proving to be a reliable andconscientious Team Member within the newly specialised AP Functionwithin VIRTUS to ensure future SOX compliance readiness. This wouldinvolve meeting all KPI targets with respect to invoice processingtimes and ensuring the AP Function as a whole can ensure allsuppliers are paid within a timely manner within the agreedcontract terms to maintain strong trusted relationships with allsuppliers.

PersonSpecification
  • AAT qualification and/or studyingtowards ACCA or CIMA
  • Ability to workindependently and as part of a team.
  • Educatedto Alevel standard.
  • Educated to degreelevel.
  • Excellent communication skills andability to resolve queriesefficiently.
  • Previous experience in an accountspayable role working with a high volume oftransactions.
  • Proficiency in using accountingsoftware ideally SAP and MicrosoftExcel.
  • Willingness tolearn.

In line with VIRTUS VettingPolicy the successful applicant must be willing to undergo a BS7858screening process.

AdditionalInformation

This is a hybrid rolewith weekly travel into central London required and some occasionaltravel to data centres based west ofLondon.

Remuneration package andbenefits:
  • Privatehealthcare
  • Pension contributionscheme
  • Eye and dental carebenefit
  • Discretionarybonus
  • IncomeProtection
  • LifeAssurance
  • Cycle to workscheme
  • Annual travel cardloan
  • Tech Scheme
  • Electriccar scheme
  • Workplace extras Byond card andExtras discount

VIRTUS is anequalopportunity employer. As part of our commitment to fight forequality we work to ensure a fair and consistent interview process.We celebrate diversity and we are committed to an inclusive workenvironment.

We reserve the right to close thispost for applications should sufficient applications bereceived.

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