AP Accounts Assistant
1 day ago
VIRTUS Data Centres is the UKs fastestgrowing data centre provider. It owns designs builds and operates the countrys most efficient and flexible data centres.
In May 2023 we announced our plans to expand into continental Europe. Our first data centre is due to open in Berlin in 2026 to be quickly followed by two full campuses and expansion into other countries in the pipeline.
Our purpose is to serve humanity by being an active positive participant in the 4th industrial revolution. When we talk about our purpose we refer to our customers customers; the child playing a computer game the person watching their favourite movie booking a medical appointment a plane ticket a hotel or doing their online banking; those things cant be done if we dont do our job.
Our mission is to consistently exceed the expectations of customers through innovative highquality solutions and services. We employ intelligent thinkers people with positive attitudes who add to the quality of our customer proposition and business.
We value individual endeavour and initiative and encourage teamwork and togetherness
because collective experience and expertise are VIRTUS greatest strengths.
Job SummaryThe role of an AP Accounts Assistant at VIRTUS is to provide support across all stages of the Accounts Payable process to ensure that all supplier invoices and queries are dealt with fully and accurately in a timely and effective manner.
Duties and Responsibilities- Core invoice and supplier responsibilities to ensure:
- Timely processing of supplier setup templates and accurate creation and maintenance of supplier master data.
- Regular monitoring of the AP mailbox.
- Confirm supplier bank details for payments in accordance with Finance policies.
- Posting purchase invoices to SAP using the ABBYY system monitoring all exceptions arising and resolving on a timely basis through effective followup within the Finance team and with the wider business.
- Uploading processed invoices to the suggested payments report file for inclusion in the twicemonthly payment runs.
- Setting up other adhoc payments.
- Reviewing and approving expense claims ensuring correct documentation information and VAT applied. Answering any employee queries with expense claims.
- Processing expense claims for payment in the payment run.
- Reconciling supplier statements and resolving AP queries.
- Achieving core KPIs required re invoice processing.
- Act as first point of contact for all AP queries both internal and external.
- Reviewing and approving all purchase order requests ensuring correct information is provided and all required documentation is attached.
- Month end tasks such as preparation of bank reconciliations and trade payables balance sheet reconciliation.
- Assisting purchasers within the business as required with queries relating to raising purchase orders or logging receipt of goods/services against those POs.
- Running monthly training sessions for wider business on purchase requisitions and purchase order requests.
- Sorting out incoming and outgoing daily post and answering any queries arising.
- Answering any incoming calls relating to accounts payable resolving supplier queries in a professional manner.
- Maintaining AP process and controls documentation including assisting with the regular testing and verification of key AP controls for SOX purposes.
- Assisting with tasks relating to yearend and internal audit.
- Posting and reconciling monthly credit and corporate card transactions.
- Processing Standing Order and Direct Debit payments and maintaining accurate records.
Any other reasonable requests made by your line manager.
Proving to be a reliable and conscientious Team Member within the newly specialised AP Function within VIRTUS to ensure future SOX compliance readiness. This would involve meeting all KPI targets with respect to invoice processing times and ensuring the AP Function as a whole can ensure all suppliers are paid within a timely manner within the agreed contract terms to maintain strong trusted relationships with all suppliers.
Person Specification- AAT qualification and/or studying towards ACCA or CIMA
- Ability to work independently and as part of a team.
- Educated to Alevel standard.
- Educated to degree level.
- Excellent communication skills and ability to resolve queries efficiently.
- Previous experience in an accounts payable role working with a high volume of transactions.
- Proficiency in using accounting software ideally SAP and Microsoft Excel.
- Willingness to learn.
In line with VIRTUS Vetting Policy the successful applicant must be willing to undergo a BS7858 screening process.
Additional Information
This is a hybrid role with weekly travel into central London required and some occasional travel to data centres based west of London.
Remuneration package and benefits:- Private healthcare
- Pension contribution scheme
- Eye and dental care benefit
- Discretionary bonus
- Income Protection
- Life Assurance
- Cycle to work scheme
- Annual travel card loan
- Tech Scheme
- Electric car scheme
- Workplace extras Byond card and Extras discount
VIRTUS is an equalopportunity employer. As part of our commitment to fight for equality we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.
We reserve the right to close this post for applications should sufficient applications be received.
-
Ap Accounts Assistant
6 months ago
London, United Kingdom Chase Evans Full timeChase Evans Residential manages well over 3,000 properties with a portfolio value of over £2 billion and an annual rent roll in excess of £100 million. We are now looking to recruit for an Accounts Payable clerk within our HQ. Within a team of 4 you will have the following responsibilities: AP tasks: - Process Service Charge/Ground Rent accounts for...
-
AP Accounts Assistant
2 months ago
London, United Kingdom VIRTUS Data Centres Full timeAbout VIRTUSVIRTUS DataCentres is the UKs fastestgrowing data centre provider. It ownsdesigns builds and operates the countrys most efficient andflexible data centres.In May 2023 we announcedour plans to expand into continental Europe. Our first data centreis due to open in Berlin in 2026 to be quickly followed by two fullcampuses and expansion into other...
-
Ap Assistant
6 months ago
London, United Kingdom SF Group Full timeAP Assistant Ref code: HVP99095802 Finance Transactional £ 12 per hour Grove Park, Greater London, England Temporary / Interim Hybrid Working Accounts Payable Assistant Leicester - Hybrid Working Temporary to permanent Immediate Start Available Accounts Payable Assistant required for an instantly recognisable business in Leicester. This is ongoing temporary...
-
Interim Ap Assistant
6 months ago
London, United Kingdom Page Personnel Full timeExciting opportunity to work for a growing charitable organisation - Excellent benefits **About Our Client**: Our client is a health charity, boasting a substantial workforce of dedicated professionals. They are based in the heart of London and are a leading orgnaisation in their field. - Assist in managing the accounts payable function - Ensure all...
-
AP Assistant for EMEA Operations
3 weeks ago
London, Greater London, United Kingdom Wyndham Hotels & Resorts Full timeJob Summary:This position serves as a vital assistant to the Head of Accounting EMEA, providing key support for allocated entities in Dubai & Europe. Key responsibilities include AP, VAT, Travel & Expense billing, expense voucher administration, banking, and general ledger month-end processes.Main Responsibilities:Review approved Supplier invoices to ensure...
-
AP Accounts Assistant
2 hours ago
London, Greater London, United Kingdom VIRTUS Data Centres Full timeAbout the RoleWe are seeking an experienced AP Accounts Assistant to join our team at VIRTUS Data Centres. As a key member of our Finance function, you will be responsible for providing support across all stages of the Accounts Payable process.Key ResponsibilitiesProcessing supplier invoices and queries in a timely and efficient mannerConfirming supplier...
-
AP Clerk
3 months ago
London, United Kingdom Skills Alliance Full time*AP Clerk - White City, London / Hybrid - Contract - Perm*Are you an experienced Accounts Payable Specialist interested in joining our biotech client that is leading the way in developing innovative CAR-T cell therapies for cancer treatment?We're hiring for a fast growing clinical-stage bio-pharmaceutical company at an exciting stage of development and would...
-
AP Operations Coordinator
2 weeks ago
London, Greater London, United Kingdom BGC Group Full timeAccountant NeededWe are looking for a highly organized and detail-oriented Accountant to work as an AP Operations Coordinator with our BGC Group team in EMEA.The successful candidate will assist in processing invoices, managing accounts payable transactions, and maintaining accurate records. Prior experience in AP, preferably within the UK financial services...
-
Ap Assistant
6 months ago
London, United Kingdom Gett Full time**Salary**: £30,000 to £40,000 **Hybrid**: 2 days a week in the office (Tuesday and Thursday) **About Us**: We are Gett. We solve the most complex, real-life problems of urban transportation; as a talented, dynamic and multi-faceted community, we are here to challenge the norms of the industry with our technology and move it into the future. We are the...
-
Ap Supervisor
6 months ago
London, United Kingdom Trace Full timeAP Supervisor - Paying up to £33,000 + Study Support - Hybrid Role (Amazing London Offices) **AP Supervisor - Marcomms - Paying £30,000 - £33,000 & Study Support** We are hiring an AP Supervisor role for a fantastic large Marcomms Agency. The position will require you to assist the Accounts Payable Manager in providing best practice AP services to the...
-
Accounting Professional
3 weeks ago
London, Greater London, United Kingdom Cobalt Consulting (UK) Ltd Full timeJob OverviewCobalt Consulting (UK) Ltd is seeking a highly skilled Finance Executive to join their expanding finance/ AP function in West London. This role offers an exciting opportunity for an experienced professional to take on key responsibilities and contribute to the company's growth.The ideal candidate will possess strong knowledge of accounting...
-
AP Manager Role
3 weeks ago
London, Greater London, United Kingdom Zapp Full timeSenior AP Professional WantedZapp is looking for an experienced Senior AP Professional to manage our Accounts Payable team in South West London. This is a full-time, 5-day onsite role with excellent career prospects.Job Summary:Lead a small team of Accounts Payable staff in processing invoices and supplier payments.Collaborate with the Finance team to...
-
AP Coordinator
3 weeks ago
London, Greater London, United Kingdom Agora Talent Full timeAccounts Payable Coordinator Role OverviewThis position is part of a highly-regarded fashion retailer's finance team, supporting the company's growth in the UK and international markets. The successful candidate will work closely with the Accounts Payable Supervisor to ensure smooth departmental operations.About the RoleAs an Accounts Payable Coordinator,...
-
AP Operations Director
3 weeks ago
London, Greater London, United Kingdom NBCUniversal Full timeJob OverviewNBCUniversal is seeking an experienced AP Operations Director to join our Global Finance Operations team. The successful candidate will be responsible for managing the day-to-day operations of the Accounts Payable function, ensuring timely and accurate processing of invoices and payments.Key ResponsibilitiesMaintain a working knowledge of...
-
Accounts Assistant Uk
6 months ago
London, United Kingdom Accounts Full time**“The world is yours with Meliá”** Joining Meliá is to embark on a journey without borders because the possibilities of growing and training here are endless. It is to know that the world is yours and that you can work in many countries. And all with the feeling that you are part of a big family. **Salary package: £30,000**// Hybrid working (1...
-
AP Clerk Position
2 weeks ago
London, Greater London, United Kingdom TFG London Full timeYour Key Responsibilities As an Accounts Payable Coordinator, your main focus will be on processing general expenses efficiently. This includes posting invoices and payments in the ledger and bank, as well as reconciling ledger balances to supplier statements. Additionally, you will maintain and review Aged Creditor balances, produce monthly Aged Creditor...
-
AP Team Leader
1 week ago
London, United Kingdom Investigo Full timePartnering with an energy business to bring on an Accounts Payable Lead for a short term contract within their london offices. On site - 5 days Location - LondonSalary - £45,000 What can you expect? Ensure all invoices and credit notes are processed promptly and accurately within the system.Routing vendor invoices to appropriate departments, assigning...
-
AP Manager and Financial Services Expert
4 weeks ago
London, Greater London, United Kingdom Crown Agents Bank Full timeCrown Agents Bank is seeking a highly experienced Accounts Payable (AP) Manager to join its team. As an AP Manager, you will play a critical role in ensuring the timely and accurate payment of suppliers across all jurisdictions.Job SummaryThe successful candidate will have extensive experience in managing AP functions across multiple jurisdictions and...
-
Accounts Payable Assistant
6 months ago
London, United Kingdom Belstaff Full timeBelstaff was created by and for independent spirits. We know that _what_ we do, and _who_ we do it with matters. Join the team and make an impact as we build a legacy that surpasses our incredible past. Love The Challenge. Find A Way. Go All In. Stand Together. Be The Difference. **A bit about Belstaff** Belstaff is a functional clothing brand founded to...
-
Management Accountant
2 weeks ago
London, United Kingdom Hays Accounts and Finance Full timeYour new company You will be working for a long-running Telecommunications company which is based in the heart of London. Due to the company's consistent growth they are looking to hire a Part-Qualified Management Accountant. They help tackle the organisational and digital challenges that are posed by the fast-paced digital health and care landscape. They...