PA to Divisional Director of Operations

1 day ago

Basingstoke, United Kingdom Hampshire and Isle of Wight Healthcare NHS Foundation Trust Full time

Job summary

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.

Main duties of the job

The Mid and North Division are looking for a Personal Assistant to support The Director of Operations and the Deputy Director of Nursing and Allied Health Professionals. The successful candidate will provide full secretarial and administrative support as part of a larger Business Support team. We are looking for someone who is highly motivated, reliable, has exceptional organisational skills and used to working with senior colleagues in a busy environment, this role is integral to the successful working of the Senior Leadership team.

Experience of working as a Personal Assistant in a busy setting is desirable with the ability to multi-task. You will be an experienced administrator, be adept at problem-solving and have excellent communication and people skills. Willing to learn, you will show initiative, be happy to be a team member and be highly motivated. Professional at all times, you will handle confidential and sensitive information with care and respect. You will be able to demonstrate your ability to lead by example, provide consistency and high level quality in your role to support the Leadership Team. This will include sharing your knowledge and skills with the wider team, supervising junior team members.

The team are supportive and friendly and enjoy good working relationships with system partners, we welcome applications from people looking for a new opportunity, who would like to be part of a busy and diverse division that want to make a difference to the population we serve.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Job description

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone -- if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team -- detailed in the advert. The Trust will seek to resolve this issue wherever possible.

Person Specification

Qualifications

Essential

*RSA III or Word Processing or experience to produce documents to this standard *High level of knowledge equivalent to Senior Secretarial *Certificate/Diploma or equivalent practical experience *English Language GCSE or equivalent *Maths GCSE or equivalent experience

Experience

Essential

*Relevant work experience in a PA/secretarial role to a senior manager *Experience of working as part of a collaborative team with shared cover arrangements *Experience of working without direct supervision *Experience of working in an environment under pressure and to strict deadlines

Additional Criteria

Essential

*To be able to work effectively as part of a team *Accuracy and attention to detail *Good interpersonal and customer services skills *Good standard of literacy and numeracy *Good organisational and prioritising skills to manage conflicting demands *Ability to maintain professionalism and remain calm

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