Executive Assistant to CEO

4 weeks ago


Basingstoke, Hampshire, United Kingdom Reassured Full time

Dynamic Role for a Proactive Professional

We're seeking a highly organised and experienced Personal Assistant to provide essential support to our CEO and Executive team. As a key member of our team, you'll play a vital role in ensuring the smooth operation of our multi-site business.

About the Role:

As a Personal Assistant to our CEO, you'll be responsible for coordinating meetings, managing diaries, and preparing board packs. You'll also provide research support, compile reports, and draft internal and external communications. If you're a skilled PA with a passion for executive support, we'd love to hear from you.

Key Responsibilities:
  1. Meeting Coordination: Schedule board and committee meetings, create agendas, and ensure all materials are prepared and shared in advance.
  2. Diary Management: Coordinate meetings and events, keeping the team on track and ensuring efficient use of time.
  3. Board Support: Prepare and consolidate board packs, manage board portals, and ensure smooth logistics for meetings and travel arrangements.
  4. Minute Taking: Attend key meetings, accurately take minutes, and distribute them in a timely manner.
  5. Executive Support: Provide research, compile reports, and support directors with presentations and other essential tasks.
  6. Communication: Draft internal and external communications on behalf of the CEO and Directors, ensuring consistency and professionalism.
  7. Compliance & Record Keeping: Maintain accurate records, ensuring compliance with GDPR and other regulations.
What We're Looking For:
  1. Previous experience providing PA support at executive level, ideally within a regulated or financial services environment.
  2. Proven experience working with senior leadership teams, including CEOs and Board Directors.
  3. Strong minute-taking skills, particularly in board-level meetings.
  4. Excellent organisational and time-management abilities, with a high attention to detail.
  5. A proactive and flexible approach, with the ability to work independently and handle confidential information with discretion.
  6. Strong IT skills, with experience using various tools and systems.
What We Can Offer:

We offer a unique opportunity to be part of a dynamic team, supporting key decision-makers and contributing to the continued success of Reassured. If you're a skilled PA with a passion for executive support, we'd love to hear from you.

Benefits:
  1. Hybrid & Flexible working
  2. Company pension
  3. Company events
  4. Free parking
  5. Medical cash plan
  6. Death in service (3x annual salary)
  7. Employee referral programme
  8. Company incentives


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