Apprentice/PGMDE Administrative Assistant

1 week ago

Orpington, United Kingdom King's College Hospital NHS Foundation Trust Full time

Job summary

The Department of Postgraduate Medical & Dental Education (PGMDE), on behalf of King's College Hospital (KCH), has overall responsibility for ensuring that the provision of educational & training for medical students and postgraduate doctors & dentists at King's, and across the Sector, meets the educational standards prescribed by the commissioners.

PGMDE provides medical education to all medical students, junior doctors and dentists and faculty development to their trainers, as well as communicating medical educational matters to all Divisions across the Trust, partner organisations King's College London Medical School and Health Education England.

Particular emphasis is on the need to ensure that all staff recognise their responsibility to deliver services in a high quality, courteous, user focused manner, maintaining confidentiality at all times.

Main duties of the job

To support the Band 3 PGMDE Administrative Assistant in providing administrative support for a wide range of education and training programmes across the sites, including maintaining quality assurance information on the relevant systems.

To contribute to the smooth running of the Education Centre, including processing room booking requests and room set up, in line with the agreed policies and procedures.

To be the main administrative point of contact for internal and external visitors to the centre.

To assist other members of the PGMDE team with their workload when required. This to also include typing, photocopying, minute taking, filing and general administrative tasks.

To assist with the preparation of any relevant documentation to support contract quality assurance and contract monitoring reporting and visits.

To support the Band 3 PGMDE Administrative Assistant to undertake the allocation of lockers and ID badges.

To support inductions and teaching events, this will include ensuring that registers and feedback forms are available and collected after each session.

About us

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reachis our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.

Job description

Job responsibilities

In conjunction with the Band 3 PGMDE Administrative Assistant order and maintain stationery supplies for the department.

Assist with the administration of the Medical Induction.

Assist with the administration of the Specialty Training Programme.

General office duties including answering phone, taking messages, opening post, receiving and welcoming visitors to the Department.

Arrange meetings as required, ordering hospitality and booking venues.

In the absence of members of the PGMDE Team provide appropriate cover to ensure the quality of service is provided to all junior doctors and Consultants.

Maintain the confidentiality of all information in accordance with the requirements of the Data Protection Act and the Trusts Information Systems Security Policy.

To undertake personal development activities as agreed with the Medical Education Manager.

To participate in annual performance appraisal in line with Trust policy.

Person Specification

Qualification and Competencies

Essential

Qualification - English, Mathematics and a Science GCSE or equivalent European Computer Driving Licence and/or proven equivalent experience in using Microsoft Package (Word, Excel and Outlook). Ability to contribute to team working and to develop good working relationships Demonstrate a good level of administrative and organisational skills, ensuring a structured and methodical approach to work

Desirable

Effective written / oral communication skills NVQ Level 2 in Administration or related subject or equivalent administrative experience

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