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Medical Administrator

5 months ago

Poole, United Kingdom University Hospitals Dorset Full time

Job overview

This role is to manage the Medicine and Older Persons Services junior doctors rotas. The candidate will work alongside other Rota Coordinators and a Rota Assistant to ensure smooth running of the day to day service. Alongside the consultants, create, implement and co-ordinate a compliant 24 hour rota for Post Graduate doctors in trainingAct as Rota Co-ordinator across the areas of responsibility and where required taking full responsibility for decision making on a day to day basis, and being the point of contact for all enquiries concerning on call rotas, annual leave, study leave and sick leave. Base Location: Poole Interview Date: TBC: Main duties of the job Responsible for recording doctor annual/study/sick leave and escalate to relevant Clinical Directors, Managers or consultants areas of concern or threats to service continuity.Ensure the on-call consultant rota is always adequately up to date.Attend Clinical Leads meeting presenting staffing report Cross cover other Rota Coordinators due to annual/sick leave across the Medical & OPS care group for UHD Line management of the Band 4 Rota Coordinators Working for our organisation Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme. This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview. There may be a possible move for this service during September , when this role and base of work will relocate to Bournemouth site. Upon relocation of the role/service, excess mileage allowance / reimbursement will not apply, and any travel between the post holder’s home and work base will be classified as a commute. Any other changes unrelated to this, will be handled in line with Trust/National terms and conditions. Detailed job description and main responsibilities To be responsible for, create and maintain compliant ward cover and on call junior staffing rotas across the Medical Care Group.Be able to make decisions regarding the rotas on a day to day basis. Be a point of contact for all enquiries concerning medical staffing, including the coordination of annual leave, study leave, sick leave and budgetary issues relating to medical staff. Be able to identify when issues or decisions need to be escalated to Clinical Leads/Directors, a Manager or Consultant.Day to day management of Doctors staff rota enquiries within the department and to take full responsibility for decision making.To be responsible for the administration of clinical staff annual leave and study leaveAct as an advisor and point of contact for the Directorate Management Team on day to day issues. Deal with or escalate as appropriate, complex issues that require resolution, as instructed by clinicians when applicable. Person specification Knowledge Essential criteria NHS Policies and Procedures relating to medical staff and admin/sec staff Qualifications Essential criteria Management/Leadership qualification or Equivalent knowledge and experience of administrative duties in an NHS environment Experience Essential criteria Demonstrable experience in rota development and administration to a high level Technical Skills Competencies Essential criteria Demonstrates competence in word processing, spreadsheets & databases