Personal Assistant

3 weeks ago

London, UK, United Kingdom Poole & Partners Ltd Full time

Job Title: Group PA / EA

Location: London, Covent Garden (Hybrid Working)

Reports To: Senior Directors


Job Overview:

We are seeking an experienced and motivated Group Personal Assistant / Executive Assistant (PA / EA) to join our award-winning team. This role is perfect for a PA aspiring to step up into an EA position, with a background ideally in an advertising agency, broadcast, or media environment.


Key Responsibilities:

  • Executive Support: Provide comprehensive administrative support to three senior directors, ensuring smooth day-to-day operations.
  • Calendar Management: Coordinate and manage complex schedules, including meetings, appointments, and events, resolving any scheduling conflicts promptly.
  • Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as necessary.
  • Travel Arrangements: Organize domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
  • Document Preparation: Prepare and edit documents, presentations, and reports, ensuring high standards of accuracy and professionalism.
  • Meeting Coordination: Organize and prepare materials for meetings, take detailed minutes, and follow up on action items.
  • Project Assistance: Support various projects, including research, planning, and execution, ensuring timelines and objectives are met.
  • Client Relations: Maintain and enhance relationships with clients, partners, and stakeholders through professional and courteous interactions.
  • Confidentiality: Manage sensitive information with the utmost discretion and confidentiality.


Qualifications:

  • Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  • Experience: Minimum of 2 years of experience as a PA or EA, preferably within an advertising agency, broadcast, or media environment.


Skills:

  • Excellent organisational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
  • Ability to work independently and manage multiple tasks efficiently.
  • High level of discretion and integrity when dealing with confidential information.
  • Strong interpersonal skills and the ability to interact with diverse personalities.


Personal Attributes:

  • Proactive: Takes initiative and anticipates the needs of the senior directors.
  • Detail-Oriented: Pays meticulous attention to detail and ensures accuracy in all tasks.
  • Adaptable: Thrives in a fast-paced environment and can adjust to changing priorities.
  • Professional: Maintains a polished and professional demeanor at all times.
  • Problem Solver: Approaches challenges with a positive attitude and seeks effective solutions.


Apply now

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