Executive/Admin Assistant

3 weeks ago

London, UK, United Kingdom American Express Full time
You Lead the Way. We've Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career journey that's unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you'll be recognized for your contributions, leadership, and impact-every colleague has the opportunity to share in the company's success. Together, we'll win as a team, striving to uphold our company values and powerful backing promise to provide the world's best customer experience every day. And we'll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

Executive Assistant to the VP, Performance Marketing and International Experience is expected to provide an exceptional standard of support for VP and team, will work autonomously and efficiently, anticipating the leader's needs and "connecting the dots" behind the scenes. Looking for candidate that is highly energetic, organized, flexible and credible and used to working in a fast, and at times high pressure environment with numerous conflicting priorities.

This role will report into VP, Performance Marketing and will also support VP Issue Management

How will you make an impact in this role?
  • Organization of complex calendar management using high level of integrity, managing across senior business partners, dispersed locations and differing time zones.
  • Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities and other events.
  • Booking complex international travel itinerary with knowledge of Amex travel booking tools, preferred vendors and associated policies.
  • Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend.
  • Organizing new starters first days, workstation, PC's, stationery, and all HR/PeopleSoft administration. Helping to co-ordinate recruitment and development activities.
  • Assisting with timekeeping and payroll duties, organization charts and completing cost-centre reconciliations
  • In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events.
  • Support of adhoc special project which may be confidential and sensitive in nature.
  • Support Employee Engagement initiatives, Sr. Leader / team updates and other Control Management related projects as needed.
Minimum Qualifications
    • Ability to work under pressure, to tight deadlines and with strong attention to detail.
    • Strong maturity with ability to effectively prioritize VP office responsibilities.
    • Ability to work under minimal direction, manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.
    • Team player who is dependable and enthusiastic.
    • Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook (will work with VP's email).
    • Excellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills.
    • Proficiency in American Express applications, including but not limited to Concur Expense Management, Ariba Buyer, eHR, Payroll, Brassring, and the IT Service Catalog
We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
  • Competitive base salaries
  • Bonus incentives
  • Support for financial-well-being and retirement
  • Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
  • Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
  • Generous paid parental leave policies (depending on your location)
  • Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
  • Free and confidential counseling support through our Healthy Minds program
  • Career development and training opportunities
Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.

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