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Executive Assistant

3 months ago

London, UK, United Kingdom LMA Recruitment Full time

Responsibilities:


  • Work on regional weekly team meeting planning, overseeing the running of the London team, ensuring team meetings are planned ahead, with no clashes and agendas are set
  • Managing the social calendar for the year, including the budget
  • Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
  • Planning ahead in the calendar and assisting Principals on preparing culture and priorities sessions, including questionnaires, confidential surveys
  • Provide high level diary and admin support to senior staff
  • Provide diary, travel, expense support to several other executives within the team
  • Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally
  • Manage calendars on behalf of executives over multiple time zones, working with other departments’ to coordinate meeting booking
  • Work closely with external partners, assistants, vendors and other stakeholders to schedule meetings or events in various countries and cities around the world
  • Reconcile credit card expenses and input into the Global Expense Reporting System
  • Ensure team members are prepared for all meetings and carry forward action items
  • Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization
  • Work cross functionally as part of a team with other members and departments


Qualifications


  • Experience in C-suite level EA role at a minimum
  • Worked in a fast-paced, professional environment
  • Experience providing support to multiple professionals and managing competing priorities.
  • Experience with calendar management, booking high profile meetings, events and managing complex expense reimbursement process
  • Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications
  • Extremely motivated, eager to learn, adaptable, calm under pressure and professional.
  • Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task
  • Exceptional (written and verbal) communication and interpersonal skills
  • Able and willing to work flexible hours, as required