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Executive Assistant

4 weeks ago

London, UK, United Kingdom R.grid Part time

About Research Grid:

Research Grid (R.grid) is the automation engine for admin-free clinical trials. Our mission is to enable faster, more successful clinical trials by engineering smart software that safely automates back-office admin across the full lifecycle. R.grid has developed two industry-leading products leveraging its AI-powered automation engine. Together, Inclusive and TrialEngine form the only end-to-end platform to automate the back office of clinical trials, from pretrial to trial close. R.grid is a London-based start-up founded in 2020 by Dr Amber Hill. We are a small but growing team of data scientists, engineers, and business professionals passionate about technology and healthcare.


About the role:

We are looking for a highly organized and proactive Executive Assistant to support our leadership team at Research Grid. In this role, you will ensure seamless administrative support to enhance executive productivity and contribute to the overall success of the Company’s mission. You will be the first point of contact for internal and external stakeholders, helping to foster effective communication and collaboration across the organization.


Role and Responsibilities:

  • Manage and maintain the calendars of senior executives, scheduling meetings, appointments, and travel arrangements with efficiency and accuracy.
  • Manage communications and inboxes for senior executives, responding to emails and inquiries efficiently and professionally.
  • Prepare and edit reports, presentations, and correspondence to ensure clear communication and professionalism.
  • Serve as a liaison between executives and team members, facilitating communication and ensuring priorities are addressed.
  • Organize and coordinate internal and external meetings, ensuring all logistics are handled and necessary materials are prepared in advance.
  • Take and distribute meeting minutes, following up on action items and deadlines to ensure accountability and progress.
  • Assist in tracking and managing ongoing projects, ensuring timelines are met and resources are allocated effectively.
  • Conduct research and compile data to support decision-making and strategic planning efforts.
  • Assist with proofreading, posting, and creating supplemental information.
  • Assist with additional projects and tasks.


The responsibilities listed above reflect the primary aspects of the role, though they may evolve as business needs change. Flexibility and adaptability are essential.



Essential Qualifications, Experience, Knowledge, and Skills:

  • 2-3+ years of proven experience as an Executive Assistant or in a similar administrative role, ideally supporting C-level, senior leadership, or a consultancy.
  • Native proficiency or exceptional command of professional business English.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and excellent time management with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Strategic problem-solving, understanding of regulated industries, resilience, adaptability, proactive mindset, and high emotional intelligence.
  • A professional demeanor and attention to detail.
  • Be tech savvy and have proficiency in Google Workspace and Microsoft Office Suite.


We offer:

  • Part-time contract 5 days a week with the potential to go full-time.
  • Competitive salary (based on experience).
  • Equivalent to 28 days of annual leave (including statutory).
  • London-based with remote work available.
  • Growth opportunities within the company.
  • Training towards professional goals and ambitions.
  • Experienced team, positive working environment, and collaborative company culture.
  • The opportunity to have a real impact in a rapidly changing industry.