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Admin Executive

2 months ago

London, UK, United Kingdom YF Part time

About YF

Our goal is to drive innovation in FMCG.


We work with consumer brands on a journey to mainstream success, providing advisory and support services to help them scale. We also partner with retailers and investors to make it easier for them to identify and get behind high potential brands. By supporting both sides, we can drive the flywheel of progress.


Our FMCG brand services span Supply Chain, Recruitment, HR, Commercial, Financial Advisory and more. Our insight is uniquely fuelled by our not-for-profit brand Community which gives us a pulse over more than 1,500 brands.


We are a certified B Corp, driving the shift to a new kind of economy that is better for workers, better for communities and better for the environment.


About the role


We are looking for a part-time Admin Executive to support in making YF a brilliant place to work.


Reporting to the People & Operations Manager, you will manage our community and events admin, training programme coordination and financial bookkeeping. You will be involved in making sure our office spaces are clean and well-organised, you will assist with HR operations and support the general running of the business day to day. You must be someone who prides themselves on their ability to organise themselves and others. You will be working in a fast-paced environment. This role will be part-time working 3 days per week.


As a key member of the team, you'll be responsible for:


Community & Events management:

  • Managing the community inbox and whatsapp, onboarding and offboarding of community brands and event set up and logistic management.

Training programme coordination:

  • Logistics of all YF training programmes e.g. securing and co-ordinating trainers, booking rooms for training, managing training operations and tracking.

Financial bookkeeping:

  • Managing the accounts inbox, raising sales invoices, posting purchase invoices, bank reconciliations, supplier payments, processing expenses and support with month end.

Internal Operations:

  • Managing the central YF inbox, management of outsourced IT support, office management and support with planning of internal events.

PA duties to Senior Leadership:

  • Ad hoc coordination of meetings and travel arrangements as well as admin needs for SLT.

HR operations support e.g. onboarding/offboarding administration


About you


  • A high degree of computer literacy and confident with systems
  • A personable and energetic personality
  • Comfortable liaising with staff and stakeholders of all levels
  • Hard working and thrive from being in control of own schedule
  • Excellent communication skills
  • Excellent organisational skills
  • A collaborator and team player


What’s in it for you

As part-time Admin Executive at YF, you'll thrive in an environment where ownership is key. You'll be empowered to make things happen and encouraged to take the initiative to deliver outstanding results. We value genuine relationships and you'll have ample opportunities to build and nurture connections, both within our team and with external clients. You will make a real impact and drive continuous growth in a dynamic FMCG market.


We value innovation and adaptability in the face of new challenges and you will receive support to stay ahead of the game in this rapidly changing industry. Our team is passionate about pushing the boundaries and making a difference, and we're committed to helping you achieve your personal and professional goals.


Alongside this, we offer:


  • A competitive salary
  • Healthcare cash plan
  • 25 days holiday + bank holidays and 1 extra day each year after 2 years of service
  • A ‘work from anywhere week’ each quarter
  • Enhanced parental leave
  • Workplace Nursery Scheme
  • Paid training & development including access to More Happi coaching software
  • 2 volunteering days a year
  • Cycle to work scheme
  • Weekly drinks, monthly team lunches, quarterly socials, half year offsite and more
  • Access to FMCG industry trade shows & events with a focus on all things innovation
  • All the food & drink snacks you can get your hands on


Office: Nine Elms, London

Part-time (3 days) role with minimum 2 days per week in the office.


Sounds like you?


If you're ready to support innovative brands on their growth journey, we'd love to hear from you. Please send your direct application, no agencies.