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Chinese-Speaking Procurement and Accounts Payable Assistant

4 months ago

Hayes UK, London, United Kingdom Hikvision UK & Ireland Full time

The job holder will act as the first point of contact for the procurement function. The role is expected to assist with all procurement activities of the company, including PO management, supplier management and accounts payable support, and to ensure that high-quality procurement services are provided to all departments.


Responsibilities:

  • Raise purchasing orders and ensure all POs are authorized in a timely manner.
  • Resolve internal enquiries and problems with POs and invoices efficiently.
  • Scheduling and processing payment to suppliers according to the agreed-upon terms
  • Process payment applications and work closely with finance team to ensure all timely payments
  • Follow up with orders and deal with order queries of all departments.
  • Maintain regular communications with suppliers to ensure and complete deliveries of goods and services
  • Set up accounts for new suppliers / vendors on the internal system
  • Maintain supplier / vendor accounts on a regular basis; ensure inactive accounts are removed.
  • Support the team with administrative tasks.


Knowledge and Skills:

  • Excellent skills in Microsoft Word, Excel and Power Point.
  • Fluent in English and Chinese.
  • SAP experience will be preferable.


Competences:

  • Attention to detail.
  • Good communication skills.
  • Good organizational skills.
  • Able to work in a fast paced environment