Facilities Manager

3 days ago

UK, UK, United Kingdom Sedbergh School Full time

Main Purpose:


The Facilities Manager will be expected to adopt an important position of leadership throughout the operations department. The successful candidate will work alongside the Catering Manager and the Estates Project Manager in leading operations colleagues. The main areas of responsibility will have an impact across all operational areas and will be key to ensuring inter-departmental cooperation and integration.


The primary role of the Facilities Manager is the effective leadership, efficient organisation and motivation of people throughout their area of responsibility, across both the Senior School and Prep School. The role requires agility in order to adapt to the day-to-day demands of a busy and high achieving Boarding School. During term time the Facilities Manger should expect that there may be some weekend working and an element of being “on call” should staff require support outside of normal working hours. Holidays are less demanding but there is still a requirement to support holiday courses and, where necessary, deputise for the Bursar (Operations).


Roles and Responsibilities:


The Facilities Manager will be responsible for a number of departments and tasks, listed below:


Planned and Reactive School Maintenance

  • The term time management of the bulk of the Estates Team on both sites concerns the effective and safe running of the School as an estate. The work involves ensuring that routine inspections and maintenance take place, ensuring that boarding houses and teaching areas remain in good condition through the timely and efficient completion of helpdesk tasks. During school holidays the Estates Team continues the repair and upkeep work, but can also be grouped to complete School-wide major repairs and renewals, in cooperation with the Clerk of Works and the Estates Project Manager. Areas of responsibility include:
  • Providing support and direction to the Clerk of Works and Maintenance Teams.
  • Overseeing planned and reactive maintenance ensuring quality control and sign off projects with key clients.
  • Overseeing the efficient productivity within the maintenance teams
  • Keeping the helpdesk up to date (the helpdesk is the School’s method of reporting maintenance issues).
  • Ensuring that routine maintenance schedules are up to date.
  • Managing of external contractors.
  • Overseeing the execution and delivery of MR&R.
  • Overseeing compliance inspections – PAT testing etc.
  • Ensuring the efficient and cost-effective procurement of materials.
  • Overseeing equipment and vehicle fleet lifecycle management.
  • Overseeing staff training and development.


Waste Management & Pest Control

The management of waste generated on site into appropriate recycling or disposal streams is a key element of the presentation and hygiene of the School.

Areas of responsibility include:

  • Managing the various Waste management contracts currently in place
  • Reviewing the potential to improve waste management to reduce the volume sent to landfill
  • Oversee the control of pests across the sites.
  • Overseeing the allocation of cleaners to tasks.


Porters

The School porters are an experienced team of who do all the background movement of items such as tables and chairs, for any School event. In the holidays they support a range of movement tasks. However, they are sometimes available to support the maintenance team on routine tasks which needs close management. The Facilities Manager will be responsible for:

  • Ensuring that all external lettings are conducted in a safe manner, liaising with the School’s Health & Safety Coordinator to ensure that Risk Assessments are prepared or, when appropriate, that clients and contractors have provided their own Risk Assessments.
  • Ensuring that all Operations Departments maintain Risk Assessments as and when required.
  • Maintain oversight of fire practices and procedures.


Security & Lockup There are small security teams on both sites whose task is ensuring that the School is properly locked and secured at night. The teams require limited direction, however, the task demands an understanding of the security threats to the School and the need to report incidents to the police in a timely fashion, liaising with the community police team when required. The Facilities Manager will oversee:

  • Security Team management.
  • Building security reviews.
  • Police reporting of on campus security and threats.
  • Security systems and equipment (e.g CCTV) and associated GDPR documentation.


Budget Responsibility

The Facilities Manager will be responsible for:

  • All department budgets allocated to this post.
  • Ensuring that departments remain within budget for the year, by month.
  • Identifying areas of saving and economy of scale.
  • Updating annual budget bids.
  • Composing annual departmental Major Repairs and Renewals (MR&R) requirements and bids, with the Bursar (Operations) and the Estates Project Manager.


Health & Safety:

The Facilities Manager is responsible for all aspects of Health and Safety including COSHH

across the relevant operations departments, as defined in the School Health & Safety Policy.


Safeguarding:

All staff employed by Sedbergh School are expected to take responsibility for promoting and safeguarding the welfare of children and young persons for whom they are responsible or with whom they come into contact.

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