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Office Administrator
3 days ago
Opportunity Overview: We are seeking a diligent and detail-oriented Office Administrator to join our team. This role is crucial in supporting the day-to-day operations of our office, with a focus on payroll administration for our permanent and temporary workforce.
Key Responsibilities:
Payroll Administration:
- Calculate and process weekly or monthly payroll for permanent and temporary workers.
- Ensure accurate timesheet collection and verification.
- Address payroll-related queries from employees promptly.
- Prepare payroll reports and summaries for management review.
- Stay updated on relevant payroll legislation and compliance requirements.
General Office Administration:
- Manage incoming calls and correspondence (email, letters, packages).
- Produce and distribute agenda’s, take minutes at meetings, type minutes
- Assist in scheduling interviews and client meetings.
- Maintain and update employee records and databases.
- Invoicing using Quick Books/supplier bills/data entry
- Coordinate office supplies and equipment maintenance.
- Support with basic HR tasks such as onboarding and offboarding processes.
Recruitment Support:
- Assist recruitment consultants with candidate sourcing and screening.
- Update job postings on company website and job portals.
- Arrange candidate interviews and assessments.
- Obtain references and compliance checks
Client and Candidate Liaison:
- Serve as a point of contact for candidate inquiries and updates.
- Provide administrative support during client meetings and presentations.
- Foster positive relationships with clients and candidates.
Financial Recordkeeping:
- Assist in basic accounting tasks such as invoicing and expense tracking.
- Collaborate with the finance team for financial reporting needs.
- Reconciling Quick Books to the bank/data entry
HR Support:
- Assist in recruitment efforts, including job postings, candidate screening, and interview coordination.
- Conduct initial orientation for new hires and facilitate onboarding processes.
- Maintain employee records and databases, ensuring data integrity and confidentiality.
- Support employee relations by addressing queries and issues in a timely and professional manner.
- Assist with performance management processes and documentation.
Skills and Qualifications:
- Proven experience as an Office Administrator or similar role.
- Strong organisational skills with the ability to prioritise tasks.
- Proficient in Microsoft Office suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Attention to detail and problem-solving abilities.
- Familiarity with payroll systems and procedures is required.
- Previous experience in a recruitment or HR environment is a plus.
Education and Certifications:
- Qualifications in Office Administration or Accounts/Payroll are advantageous.
Why Join Us:
- Opportunity to be part of a growing recruitment firm in key industry sectors.
- Collaborative work environment with a focus on professional development.
- Competitive salary and benefits package.
If you are a proactive individual with a passion for administration and payroll management, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter outlining your suitability for the role. We look forward to welcoming the newest member to our team
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