Executive Assistant

2 weeks ago

West London London, London, United Kingdom Staycity Aparthotels Full time

Staycity Group:

Welcome to Staycity Group, a thriving and rapidly expanding aparthotel operator, making waves across the heart of Europe With an impressive track record of multiple new aparthotels opening each year, we're on an unstoppable journey, with 32 exceptional properties across iconic European cities like London, Dublin, Berlin, Edinburgh, Paris, and Venice.

Job Summary

We are looking to recruit an experienced Executive Assistant to join the team in London. In this role you'll play a pivotal role in supporting members of our C-Suite based between London and Dublin. Your expertise in managing schedules, coordinating travel, and overseeing communication will ensure the smooth operations of our executive team. You will be instrumental in organising meetings, managing projects, and maintaining an efficient office environment, all while handling sensitive information with the utmost discretion. We value collaboration, drive, kindness, respect, and curiosity, and we believe that these values are key to our success. If you are a proactive, detail-oriented person with a passion for excellence and a commitment to fostering a positive and respectful work environment, we invite you to apply and become a vital part of our company's growth and success.

Benefits: We want you and your loved ones to thrive, we'll support your health, wellness, learning and development and if you decide it's time to start or grow a family rest assured, we celebrate that too:

  • Generous holiday allowance
  • Paid Maternity, Surrogacy, Adoptive & Paternity leave
  • Annual Bonus, based on your contribution and impact
  • Discounted rates for overnight stays for you, and your family and friends
  • Refer and earn scheme if you successfully refer a friend to work with us
  • Refer and earn scheme if you successfully refer a friend to work with us
  • Volunteer days: 2 paid volunteer days per year to support causes in your local community
  • EAP: Support for you and your family when you need it with our Employee Assistance Program (EAP)
  • Option to participate in Cycle to Work scheme

Key Responsibilities

  • Manage conflicting schedules for directors, ensuring appointments and meetings are well-coordinated
  • Arrange all travel logistics, including booking flights, and accommodations, and creating detailed itineraries, demonstrating meticulous attention to detail.
  • Prepare, review, and edit correspondence, communications, presentations, and other key documents with kindness and respect.
  • Organise and prepare for meetings by gathering necessary documents and managing logistical details
  • Record minutes during meetings and diligently follow up on action items, showing drive for timely completion.
  • Act as a liaison between C-Suite and internal/external stakeholders, fostering clear and respectful communication and collaboration.
  • Assist in planning and executing various projects and special initiatives, driven by a proactive approach to problem-solving.
  • Oversee office supplies and manage daily office operations, creating a kind and collaborative work environment.

Competencies / Skills

  • Minimum of five years experience of working in a senior executive assistant role supporting C-suite level
  • Ability to organise multiple projects at once and prioritise your work with a detail-orientated focus
  • Demonstrates resilience in the face of sometimes challenging circumstances and high demands
  • Outstanding verbal and written communication skills
  • Proficiency with Microsoft Office, and video conferencing tools
  • High level of professionalism and discretion
  • Strong interpersonal skills and the ability to build relationships with stakeholders.

Additional Requirements:

  • Flexibility to work outside normal business hours when necessary.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Experience in Hotel and/or Design is desirable but not essential.
  • Experience with project management tools and software is a plus.

If you possess the ability to navigate through challenges with a blend of kindness and clarity, we'd love to hear from you


AMRT1_UKCT

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