Senior Document Controller

3 weeks ago

UK, UK, United Kingdom Radius Full time

Senior Document Controller (Asite)


This role has progression to Management


Job Purpose

Document Controller role is responsible for defining and managing the project documentation processes including generating version controls, maintaining accurate document registers, databases, and workflows.

The role is responsible for overseeing the structure of the system, coordinate and provide support to end users. It is to provide the administration support to the Project Management team ensuring all the project related documentation is accurately named, processed, filed and easily traceable.


Key Tasks

▪ To support Programme delivery by overseeing and maintaining workflow management and document control processes and databases

▪ Responsible for co-ordination, collaboration and version control allocation for project documentation, like: requests for Information, design notes, sketches, cad drawings, 3D BIM files, reports, specifications, tender documents, contract documents, programmes, technical submittals, instructions, presentations, commissioning data, O&M’s and H&S information.

▪ To define and manage the document naming conventions, workflows and control the structure of the system; generate document numbers/references and maintain accurate document register/database

▪ Filing, updating and co-ordination of drawings and support documents to enable easy access to documentation for all relevant stakeholders and for auditing purposes

▪ Ensure and conduct checks upon the regular update and correct filing of all project drawings and relevant documentation in line with procedures.

▪ To ensure accurate and timely processing of each document including using appropriate workflows, stakeholder management, obtaining approval to prescribed timescales and reporting on document status

▪ Responsible for generating system-based reports on a regular and ad-hoc basis as required

▪ To regularly issue communication status

▪ Performing regular quality checking of all documentation and communication

▪ To maintain the register of users ensuring timely addition and removal of users at appropriate security levels as well as provide user support and coordination

▪ To ensure that the file structures, workflow and naming conventions are transferrable and useable by other departments, liaise with relevant stakeholders and redesign the processes/codification where necessary


PERSONAL PROFILE

• Must have previous experience working as an ASite administrator with proficient level of system usage

• Previous experience in document control/document management role in a busy construction project environment

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