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Personal Assistant

1 month ago

UK, UK, United Kingdom Kloned | Virtual Assistants Full time

About Kloned:

Kloned is fast growing Executive Assistant company based in London and Dubai. Our main focus is on personalisation and delivering the highest level of executive service. We hire smart, ambitious, motivated individuals who are committed to our long-term vision and welcome an opportunity to grow and carve a long-standing career within the company.


Role:

This role is designed to provide high quality Assistant support, working flexibly across a portfolio of clients.


To be successful in this role you must be able to switch attention between clients, recognise your own limits and be confident in asking for help. You are a strong communicator who embraces the use of technology and automation to enable a consistent streamlined approach in delivering the Kloned service.


Key responsibilities:

  • Manage complex client diaries and schedules proactively, alerting users of deadlines and important appointments and ensuring all necessary information is in the calendar invites
  • Manage facilitation of meetings (including Board meetings) such as conference calling, meeting room bookings, meeting refreshments and other equipment, as required
  • Provide inbox management by monitoring and responding to emails and managing a complex schedule
  • Provide general administrative and office management support, as required by each client’s setting
  • Provide additional support to clients in the areas of: research; business development; marketing; supplier management; HR & recruitment and project management


Who we are looking for:

  • You have 3+ years' experience in a fast paced assistant role
  • You anticipate client needs and work proactively to support to deliver exceptional service
  • You are a team player and have the ability to forge good working relationships with a variety of different personalities
  • You are technologically savvy or willing to learn as you’ll be using Kloned and clients' systems
  • You can adapt your approach and think creatively when a problem needs solving fast
  • You always strive for improvement
  • You are proactive and you thrive in a fast paced environment
  • Your attention to detail and time management is second to none
  • You have exceptional communication skills (listening, speaking and writing)
  • Polite and clear manner. Unflappable .


Benefits

We are looking for individuals who can commit to Monday - Friday. In return, we offer a friendly and supportive community at Kloned. Working remotely can be lonely at times but we have a team of amazing people with a wealth of skills and experience that support each other and like to have some fun along the way.


  • A competitive salary £12 - £15ph (according to skills and experience)
  • Full-Time, remote and flexible working
  • Opportunity to work within a young and vibrant team
  • Relaxed family-like work culture within a professional setting
  • Opportunity to develop the role to make it your own
  • Opportunity to grow within the business
  • On-going coaching and training
  • Formal working hours. Kloned’s clients are contracted from 9am - 5.30pm (local time). Giving back the work/life balance to the EA role.
  • Access to a company wide bonus scheme which gives additional income opportunities


Start date: Asap