Personal Assistant

1 month ago

UK, UK, United Kingdom Westgrove Full time

A Tier 1 Family Office are looking for a Private HNW Personal Assistant to join their growing global team.


About Us


Westgrove was founded in 2012, by Partners with a Hedge Fund and Corporate Finance background. Our mission is to provide best-in-class Asset Management and Investment Banking services globally, to a select number of families and their corporates.


Job Description


This is an exceptional opportunity for a high calibre professional who thrives within a fast-paced working environment, to support the Founding Partner and their associated private HNW family. This wide-ranging role is ideal for a self-starter individual with a strong work ethic, who enjoys a fluid working environment where no two days are the same.


We are looking for a confident, proactive and collaborative candidate with a flexible approach and strong interpersonal skills. Experience juggling and prioritising a varied workload in a fast-paced environment alongside strong time management skills and remaining on the ball is key. The candidate will work closely with the principal’s EA.


Job Responsibilities


• Calendar Management - maintain and organise the principal's daily personal schedule alongside the wider family calendar, including appointments, meetings, social engagements, and travel. Coordinate and confirm meeting details and logistics. Provide reminders and ensure the principal is timely for all appointments and engagements.


• Travel Arrangements - plan and book all travel arrangements, including flights, accommodations, and ground transportation. Prepare detailed travel itineraries. Ensure travel documents (passports, visas, etc.) are up-to-date and in order.

• Communication Management - act as the primary point of contact for all communications, including phone calls, emails, and correspondence. Screen and prioritise incoming communications. Draft, review, and send correspondence on behalf of the principal.

• Household Management - oversee household staff, including hiring, training, and scheduling. Ensure the smooth running of the household, including maintenance, repairs, and inventory management. Coordinate with service providers and contractors. Manage property-related expenses and records.

• Financial Management - assist with budgeting, expense tracking, and financial reporting. Manage payments and handle financial transactions as authorised. Maintain records of expenditures and reconcile statements.

• Event Management - plan and organise personal and professional events, including dinners, birthday parties, playdates, educational excursions for the kids and gatherings. Handle all logistics, including venue booking, catering, and guest lists. Ensure the principal's preferences and standards are met.

• Personal Shopping and Errands - handle personal shopping, including purchasing gifts, clothing, and other personal items. Run errands and complete tasks as needed. Maintain records of purchases and returns.

• Liaison and Representation - act as a liaison between the principal and family, friends, business associates, and other contacts. Represent the principal in dealings with various service providers and professionals. Manage relationships and ensure smooth communication. Collaborate with the principal’s corporate executive assistant, ensuring both parties remain in the loop on the principal’s movements.


• Health and Wellness Management - schedule and manage medical appointments, wellness activities, and fitness regimens. Coordinate with healthcare providers and maintain health records. Ensure the principal’s well-being is prioritised and supported.


• Technology and IT Support - provide basic technical support and troubleshoot issues with personal devices. Ensure the principal is equipped with up-to-date technology and software. Manage digital files, passwords, and security measures.


• Special Projects and Tasks - assist with special projects as required, such as property management, charity work, and personal initiatives. Handle miscellaneous tasks and duties as assigned by the principal. Adapt to changing priorities and demands efficiently.


• Confidentiality and Discretion - maintain the highest level of confidentiality regarding all personal and professional matters.Handle sensitive information with discretion and professionalism. Ensure privacy and security protocols are adhered to.


Skills and Requirements


• Degree holder from a reputable establishment.


• Minimum of 3 years professional experience (excluding internships etc); prior private PA UHNWI experience preferred but not a must.

• Proficient in Microsoft Office, in particular Microsoft Outlook.


• Holder of a valid UK drivers license.


• Extremely resourceful, resilient and adaptable;

• Proven ability of providing seamless support under pressure. Calm, upbeat and unflappable;

• Ability to demonstrate initiative, and to work with a high degree of autonomy and independence;

• Proactivity: can multi-task, plan, prioritise and organise. Able to juggle a varied workload, meet deadlines, and plan ahead;

• Superb English, proof-reading skills, exceptional attention to detail whilst always maintaining the highest standards;

• Confidence in working across time zones;

• High degree of emotional intelligence alongside exceptional communication skills, both written and verbal;

• The ability to follow instructions carefully and provide clear, confident communication both internally and externally.

  • Personal Assistant

    2 months ago

    UK, UK, United Kingdom How Group UK Part time

    Company DescriptionThe How Group is a collection of brands within the Renewable Energy & Property Sector. Role DescriptionThis is a part-time on-site role for a Personal Assistant. The Personal Assistant will be responsible for providing executive administrative assistance, managing communication, and diary management. The role will also involve utilizing...

  • Personal Assistant

    3 weeks ago

    UK, UK, United Kingdom Pertemps Managed Solutions Full time

    Personal AssistantLocation: Wales (Hybrid)£16.10 per hour, 37 hours per week, Monday-FridayWe are seeking an experienced Personal Assistant to join our public sector client based in Wales. This hybrid role offers the opportunity to work both remotely and on-site, supporting the Executive Team (ET) in delivering their duties effectively and...

  • Personal Assistant

    1 month ago

    UK, UK, United Kingdom Elevation Recruitment Group Full time

    Elevation Recruitment Group- Business Support Division are delighted to be exclusively partnered with Aesseal in their search for a Personal Assistant to join them on a permanent basis.This is an exciting for a Personal Assistant opportunity to support the Group MD. The ideal candidate will possess exceptional communicationskills, meticulous attention to...

  • Personal Assistant

    1 week ago

    UK, UK, United Kingdom Atlas Recruitment Group Ltd Full time

    Personal Assistant – £35k-£40k, permanent position, hybrid working. Location, London. Pension & enhanced leave allowance available.Required experience: Experience of working in a personal assistant role with multiple stakeholdersHighly organised, structured and collaborative in getting things done. You’ll be able to juggle competing priorities to meet...

  • Personal Assistant

    2 weeks ago

    UK, UK, United Kingdom Elite Associates Full time

    Elite have partnered with a contemporary fashion brand, to support on the hire of a Personal Assistant to their CEO.Job Summary:As Personal Assistant to the CEO will play a crucial role in enhancing the CEO's productivity by managing schedules, communications, and various administrative tasks. The ideal candidate will possess exceptional organisational...

  • Personal Assistant

    1 week ago

    UK, UK, United Kingdom Love Luxury Part time

    Job Title: Personal Assistant (PA) to Co-FounderCompany: Love LuxuryLocation: Knightsbridge, LondonJob Type: Part-Time or Full-TimeWorking Hours: Monday to Friday, 10:00 am - 6:00 pmSalary: Up to £28,000 per annum (depending on experience)About Us:Love Luxury is a high-end luxury goods and services company based in London & Dubai. We pride ourselves on...

  • Personal Assistant

    3 weeks ago

    UK, UK, United Kingdom McGregor Boyall Full time

    My client is a large and prestigious trading company based in the city of London.They are now hiring a Personal & Team Assistant to work across two teams in the business covering a 15-month maternity contract. This role will provide multiple MDs & VPs with administrative support and be part of a collaborative, friendly, and busy working culture.The ideal...

  • Personal Assistant

    3 weeks ago

    UK, UK, United Kingdom SRM Recruitment Full time

    SRM Recruitment are currently recruiting for an experienced Personal Assistant to join a dynamic and fast paced business. The ideal candidate will provide top-level assistance for a senior stakeholder in the business. This role is 3 days a week and is mostly remote. The responsibilities are a mixture of business and personal support.Responsibilities:Assist...

  • Personal Assistant

    3 weeks ago

    UK, UK, United Kingdom Provide Full time

    Personal Assistant to the Executive TeamAre you an experienced PA with proven history of working for executive level individuals in complex fast-moving environments? Do you possess experience coordinating executive calendars across multiple time zones and is familiar with managing extensive travel arrangements on a global scale, if this sounds like you,...

  • Personal Assistant

    2 weeks ago

    UK, UK, United Kingdom Undisclosed Full time

    Personal Assistant - Senior Leadership TeamThe location of the role is Paddington, London (hybrid working). The duration of the contract is 8 weeks (to start ASAP). The pay rate on offer is £160 - £175 per day. The client is a multinational high-street retailer. Role SummaryWe’re looking for a Personal Assistant to join our Team supporting part of our...

  • Personal Assistant to Founder

    2 weeks ago

    UK, UK, United Kingdom Strategic PA Recruitment - SPECIALIST EAPA AGENCY Full time

    Strategic PA Recruitment has been exclusively tasked with finding a motivated Personal Assistant to support the dynamic female founder of an exciting start-up near Twickenham. It is a hybrid position but there must be a degree of flexibility, being able to work alongside with the Founder up to 2 to 3 days a week a necessity. This is a pivotal moment to bring...

  • Personal Assistant

    2 months ago

    UK, UK, United Kingdom KMK Recruitment Full time

    We have a fantastic opportunity for a PA/Administrator to join one of London’s leading universities as a Project Support Assistant, working within the Projects and Estate Development Team supporting the Projects Director and the wider team. The role will have two part, providing finance admin support and PA support to the Projects Directors, this role will...

  • Personal Assistant

    4 weeks ago

    UK, UK, United Kingdom Kloned | Virtual Assistants Full time

    About Kloned:Kloned is fast growing Executive Assistant company based in London and Dubai. Our main focus is on personalisation and delivering the highest level of executive service. We hire smart, ambitious, motivated individuals who are committed to our long-term vision and welcome an opportunity to grow and carve a long-standing career within the...

  • Technical Person Assistant

    2 months ago

    UK, UK, United Kingdom Henderson Drake Full time

    Company Overview:Our client, a leading Enterprise Project Management (EPM) consultancy firm, is seeking a highly organized and proactive Technical Personal Assistant to support their executive team. This role is ideal for a candidate with a strong background in administrative support and project management, particularly within the EPM sector.Job Summary:As a...

  • Personal Assistant

    3 weeks ago

    UK, UK, United Kingdom Guidant Global Full time

    An opportunity has arisen at the Broughton Plant for a Personal Assistant.The successful candidate will primarily support the Head of Wing in managing day-to-day diary commitments, international & UK travel, expense management and other administrative and co-ordination tasks. The role requires a flexible, proactive and collaborative approach to provide the...

  • Personal Assistant

    4 weeks ago

    London, UK, UK, United Kingdom Front Marketing Recruitment Full time

    Personal Assistant (& Front of House)£40,000 to £55,000 salaryLondon High-end Design FirmAn Personal Assistant & Front of House vacancy has arisen at one of our clients in a top design firm - this small high end firm (30 staff) are recruiting for a role which covers both positions, 30% personal PA and 70% admin/reception greeting clients at the highest...

  • Personal Assistant

    2 weeks ago

    UK, UK, United Kingdom 360 Talent Full time

    PERSONAL ASSISTANT - PROPERTY DEVELOPERENFIELD, LONDON - SALARY UP TO £37KABOUT:Property Developer based in North London, EnfieldResidential developments within the M25Longstanding business with an exceptional client base and Management team.RESPONSIBILITIES:Working within a team of 20+ people, reporting directly to Head of Commercial.Covers all areas of...

  • Personal Assistant | Northampton

    2 days ago

    UK, UK, United Kingdom Hyered Full time

    40 - 50k + car + excellent benefitsHybrid working A leading tech company are seeking an ambitious Personal Assistant to join their team. Supporting two senior stakeholders this role offers hybrid working, excellent benefits and company car. This role is key within the business and requires an experienced PA with superb organisational and communication...

  • Personal Assistant and Office Manager

    3 weeks ago

    UK, UK, United Kingdom Sarah West Recruitment Ltd Full time

    Location: BodminContract Type: Full timeSalary: 35-40kAre you a highly organised, proactive individual? Would you love to join an innovative organisation who are on a significant growth journey?Our client is at the forefront of their field in technology for the fitness/health/wellness industry. This is a market that is seeing huge growth within the UK and...

  • Personal Assistant, London

    1 week ago

    UK, UK, United Kingdom Zenith Full time

    Personal AssistantWood Lane, London, W12Company DescriptionWe think big. And act bigger. Stay versatile and interconnected. We approach everything with an inventive spirit and rigorous mindset. Individually we’re great, but as a team we’re unstoppable. Together, we seek out opportunities, frame problems and solve complex challenges. Our collective...