Lettings Manager

2 weeks ago

London, UK, United Kingdom HARRIS FEDERATION Part time

About Us

Harris Academy Chobham is always on the lookout for inspirational and influential staff. Most of all, we are on the lookout for potential colleagues who like our students and want to help them succeed. We understand that if staff are to give their best to our students over a sustained period of time, then the school needs to provide them with the best deal possible. In order to help our staff have the best possible experience and achieve a proper work- life balance, we have put into place a range of measures to benefit both our teaching and students services colleagues. These include:

  • An extra week of holiday for all Harris Academy Chobham staff. This takes the form of a two-week half term in October. We work fewer days than most other schools.
  • Outstanding professional development both at Harris Academy Chobham and through the wider Harris Federation
  • Excellent promotion opportunities
  • A constant dialogue about workload and how to manage it most effectively. We have regular workload audits, and frequent campaigns to tackle unnecessary work and identify quick wins
  • Rapid and effective support with any student behavioural issues arising
  • A high-quality staff induction programme
  • Marking protocols devised by departments themselves
  • Clear communications and manageable deadlines. We only ask staff to do what is necessary and avoid complication and confusion.
  • Learning walks rather than formal lesson observations. These are not graded
  • Nursery on site
  • Flexible and part time working encouraged whenever possible
  • Additional time for leadership responsibilities
  • High levels of administrative support for all teachers

Other benefits of working at Harris Academy Chobham:

  • World-class facilities for learning, leisure and sport. A school which is genuinely at the heart of its local community
  • The advantages of working for the country's most successful major Academy group. These include amazing consultant support and a range of high-quality central services.
  • Generous Harris rewards and benefits package, including £2000 annually for Mainscale/Upper teachers.

We regard staff wellness as being central to the school's purpose and to its success.  We have several initiatives which we think give Harris Academy Chobham staff one of the best wellness packages to be found anywhere, including:  

  • Access to the Calm mindfulness app 
  • Staff fitness suite and multiple team sports opportunities 
  • Staff social events 
  • Staff discounts at shops and restaurants in the local area 
  • Access to the Harris Federation's staff counselling service , Dedicated Wellness Hub 
  • Healix Healthcare package 

The complete Wellness Strategy can be read on our website.

Main Areas of Responsibility

Your responsibilities will include:

  • Managing school lettings, including sports, classroom and other facilities (indoor and outdoor)
  • Ensuring that an efficient computerised system is in place to record expressions of interest and to manage and monitor lettings
  • Vetting any potential new clients.
  • Onboarding new clients, ensuring all required documentation is collected and retained.
  • Reviewing contracts and ensuring they are completed in accordance with Federation guidelines
  • Creating and maintaining a damage deposit register and pursuing any charges incurred
  • Managing any problems arising from lettings and actively seeking solutions
  • Putting in place systems for ensuring customer satisfaction, eliciting feedback and bringing about ongoing improvement
  • Maintaining records of hirers, including booking forms, safeguarding information, insurance documents, risk assessments and VAT declarations
  • Raising any identified health and safety issues with the relevant hirer or the Academy’s facilities manager
  • Maintaining a lettings timetable and/or work alongside an external organisation to manage the booking calendar
  • Dealing with email and telephone enquiries and following up as necessary
  • Reviewing the Academy Lettings Policy at least once a year, proposing amendments as necessary

Qualifications & Experience

We would like to hear from you if you have:

  • Qualifications to degree level or equivalent
  • Knowledge of Microsoft software packages
  • Knowledge of Health and Safety legislation
  • Basic knowledge of financial procedures
  • Training and Certification in a broad range of Health and Safety areas
  • Knowledge of procurement processes
  • Knowledge of the key principles of staff management

For a full job description and person specification, please download the Job Pack.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website.

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