Lettings Administrator
2 weeks ago
- Lettings Administrator
- Basic upto £28,000
- 5 days a week
The Company
Working for a well-known, prestigious, market leading Estate Agent with a vibrant and busy working culture. A successful company who care about their staff.
Role
As a Lettings Administrator you will be responsible for ensuring all Tenancies are progressed smoothly, taking care of the process from the point of an offer having been tied by the negotiators and all initial offer paperwork is handed over to the administration move in team.
Job Description
- Facilitating the tenancy progression process for tenants and landlords throughout our branch network.
- Liaising with tenants and landlords on a daily basis, managing the pre-tenancy stage of the lettings process.
- Lettings Database (Veco): management and client database management.
- Branch liaison to ensure all lettings contract details are complete and correct.
- Regular communication with all landlords and prospective tenants to ensure all contract details are complete, correct and understood.
- Pre-tenancy management: book all necessary pre-tenancy requirements, including gas and electrical certification, inventories and check in procedures, and professional clean if required.
- Distribution of documentation to tenants, landlords and branches
- Tenant reference management – ensuring that all prospective tenants are fully referenced as necessary.
- File management for all lettings documentation, including follow up for all completed and signed documents, safety certification and references.
- Ensuring receipt of move in funds and funds for pre-tenancy arrangements.
- Fee Management – Creating invoices for fees due where necessary.
- Deposit Registration Management (TDS) – Ensuring that all security deposits are registered in line with current regulation.
Experience
The role would ideally suit someone with one to two years in the industry, with a broad knowledge of Lettings and relevant legislation relating to the necessary associated paperwork they will be required to process.
Skills & Attributes
The ideal applicant will have/be:
- Excellent typing skills are essential
- Grammar and proof reading skills
- Organised and self-motivated with the ability to work under pressure as the need arises
- Ability to use own initiative and meet tight deadlines
- Excellent IT skills including: Word, Excel and Outlook
- Good customer relations and communication skills
- Team player
We read through each application in detail and will contact you back quickly if we think you could be a good fit for the role.
We look forward to hearing from you.
Good luck
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