Office Administrator

1 week ago


Telford UK, Shropshire, United Kingdom Adfield Group Part time

Position: Office Administrator

Location: The Granary, Beckbury, Shifnal, Shropshire, TF11 9DG

Contract Type: Part-time (26-32 hours per week, flexible)

Office-Based

Start Date: As soon as possible


Adfield Group is seeking an experienced and highly organised Office Administrator to join our team on a part-time basis. This role is essential in ensuring the smooth running of our office operations and providing vital support across various administrative functions. We offer flexible hours (26-32 hours per week) and are looking for the successful candidate to start as soon as possible.


Key Responsibilities:


Invoicing:

  • Prepare and complete monthly invoicing processes, including collecting hours from staff, chasing receipts, and matching them to credit card bills.
  • Compile supplier invoices and send out client invoices.


Office Operations:

  • Update internal files and spreadsheets regularly.
  • Open and manage incoming post, arrange outgoing post, and organise couriers for parcels.


Procurement & Booking:

  • Manage the sourcing and procurement of various items, including hotel rooms, event venues, corporate gifts, stationery, toner cartridges, and Royal Mail stock.
  • Negotiate to secure the best rates and payment terms for these services.
  • Provide quotations to clients when requested by Directors or the Management team.


Visitor Management:

  • Welcome visitors to the office and provide refreshments, as well as organising lunches when necessary.


Additional Responsibilities:

  • Fulfil client envelope orders and manage mail merges for mailers.
  • Maintain the Adfield Leave Chart and update the company phone list.
  • Organise staff collections and birthday cards.
  • Answer the office phone and assist with general office duties.


Key Skills and Qualifications:

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Understanding of SAGE 50 Accounts would be an advantage.
  • Excellent organisational skills and attention to detail.
  • Strong communication, negotiation, and relationship-building skills.
  • Adaptability, problem-solving skills, and the ability to work on initiative.
  • The ability to "make things happen."
  • Reliable, discreet, and able to handle confidential information.


Why Join Us?

  • At Adfield Group, you will be part of a supportive team that values hard work, initiative, and creativity. We offer opportunities for personal and professional growth in a fast-paced and rewarding environment.


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