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HR and Payroll Executive

3 months ago

UK, UK, United Kingdom ES Broadcast Full time

ABOUT ES BROADCAST

ES Broadcast is a leading provider of equipment sales, equipment rental and systems integration services to the professional broadcast industry, as well as live events, esports, corporate and government sectors.

The company is part of the ES Media Group, which also includes divisions in the cinema equipment rental (Film Store Rental) and library migration and content services (Memnon) industries. The HR function provides services to all companies across the ES Media Group in UK, Europe, New Zealand and USA.


PURPOSE OF THE ROLE

The purpose of the role is to provide comprehensive HR support to the Group HR Manager across the HR function. The HR & Payroll Executive will perform a wide range of Human Resource administrative tasks which will include generating offerings, off boarding, contractual changes, communication updates, payroll, support with recruitment, maintaining accurate employee records while handling employee queries while maintaining accurate electronic personnel files on our HR portal. This position will also work with the wider group providing administrative support across ES Media Group.


DUTIES AND KEY ACCOUNTABILITIES

Payroll Key Responsibilities

  • Execute and maintain accurate and timely payroll records across the group including USA, NZ, UK and Europe.
  • Process and manage all aspects of payroll, including deductions, changes, new hires and terminations
  • Provide payroll reports to Financial Controller for review and approval prior payroll being completed
  • Handle correspondence from HMRC and annual returns (P11D’s)
  • Administer employee benefits, including health insurance and other benefits
  • Support FC / CFO with financial analysis against budgets and forecast
  • Manage auto enrolment pension and correspond with pension providers
  • Strong attention to detail with ability to communicate with employees about payroll and benefits.
  • Maintain changes in payroll and process accordingly
  • Assist with ad-hoc financial reporting and analysis when required


HR Key Responsibilities

  • First point of contact and responsible for triaging all HR related queries received via the HR email Inbox
  • Manage all HR queries and escalate where required
  • Responsible for all administration duties to ensure the smooth running of the HR function
  • Generate and process all HR paperwork including but not limited to new starter offerings, off boarding, compensation as part of HR document control
  • Responding to emails within agreed time frame and cascading emails to Group HR Manager.
  • Enter employee data into HR Portal and maintain accurate records across HR and Accounts
  • Maintaining documents and data confidentiality
  • Generate reference requests where required
  • Support HR related training programmes
  • Screen all new employees via Experian and perform right to work checks
  • Supporting internal and external enquiries, escalating where needed
  • Advertise vacancies when required
  • Overseeing and managing employee communication emails
  • Diligently maintain and ensure that all HR administration is accurate and up to date in the HR portal.
  • Support the wider group with ad-hoc issues and projects when required
  • Providing support and guidance to line managers in line with company policy
  • Coordinating and managing HR process across the group
  • Provide additional administration support as required by Group HR Manager
  • Assist in hiring process of employees including generating offer packs, conducting references, right to work/visa checks, and coordinating probationary periods.
  • Support the Group HR Manager in preparation for annual appraisal reviews
  • Assist in the delivery of the Appraisal and Review processes.
  • Maintain confidentiality and discretion at all times
  • Establish working relationships throughout the group
  • Ensure that HR information is kept confidential and up to date, and in accordance with GDPR legislation, including maintenance of electronic files


SKILLS REQUIRED

Payroll

  • Proven experience in a payroll environment with a strong understanding of payroll legislation and processes.
  • Exceptional attention to detail and a high level of accuracy in data processing with the ability to multi-task and manage changing priorities.
  • Strong time management skills
  • Ability to work independently and as part of a team.


HR

  • CIPD qualification level three or working towards next level
  • Proficiency in Microsoft applications
  • Ability to meet deadlines.
  • Excellent written and verbal communication while maintaining professionalism and approachability
  • Effective team player
  • Strong administrative skills demonstrating accuracy and efficiency.
  • Thrive in fast paced environments
  • Proven experience working in HR Administration


Key Competencies

● Strong Business Acumen

● Proficiency in HR and payroll.

● Advanced skills in MS Office (Excel, Word, Outlook, SharePoint).

● Excellent interpersonal and communication skills.

● Organisational skills


GENERAL REQUIREMENTS

  • To take responsibility for your own health and safety as necessary
  • To comply with the company’s disciplinary and grievance procedure as required
  • To comply with the company’s policies and procedures at all times
  • The post holder will be required to undertake such other duties as may be required within the grade and competence of the post. Therefore, the list of duties in this job description should not be regarded as exclusive or exhaustive
  • Duties are set out in this job description but please note that, in consultation with the post holder, the company reserves the right to update the job description from time to time to reflect changes in or to the role. Significant permanent changes in duties and responsibilities will require agreed revisions to be made to this