Regional Operations Executive

1 month ago

Reading UK, Berkshire, United Kingdom Nexus Planning Full time

Company Description


Nexus Planning is a professional services business offering Town Planning consultancy services to the public and private sector. We offer practical solutions to societal, economic, and environmental challenges through our expertise, relationships, and influence. As a premier built environment consultancy, we are committed to supporting sustainable growth whilst staying true to our ethical principles of inclusivity, empowerment and sustainable development: as a team, within our communities, and for our planet.


Role Description


We are seeking for Regional Operations Executive role to join our Reading Business Management team, working closely with the Commercial Manager, the Regional Directors and their Regional teams.


The Regional Operations Executives will report directly to the Commercial Manager and support the administrative demands of the Regional teams. In addition, they will be responsible for supporting other corporate initiatives/functions to be assigned based on relevant skills/experience/aptitude. As a Regional Operations Executive, you will oversee day-to-day operations, manage projects, and ensure efficient operations across regional offices.


This role offers the flexibility of hybrid working, successful candidates will be required to work from the office at least three days per week.


This is a fantastic opportunity to gather first-hand business and commercial management experience, working with senior professionals and undertaking/assisting with back-office and client-impacting tasks. It would be ideal for a step up for an experienced administrator with business management aspirations or a business management graduate wanting to kick start their career.


Responsibilities


  • Implement, under the direction of the Commercial Manager, processes, and procedures for the coordinated implementation of the Business Management process system.
  • Manage/assist/control the input of project lead information, pipeline job information, and live job information ensuring consistent company-wide data is captured.
  • Assist the Regional team on operating the Business Management System ensuring that timesheets are completed efficiently and accurately.
  • Coordinate and manage Regional invoicing and collation of relevant data/reports.
  • Coordinate and manage regular regional fee forecasting to ensure all data is accurate and up to date.
  • Monitor cash collection and ensure job runners secure / report on cash collection where targets are not being met.
  • Monitor Regional team project profit reports and liaise with job runners to provide narrative/mitigation strategy on unprofitable jobs.
  • Arrange / Coordinate meetings/diaries for the Regional Directors and Executive Directors.
  • Arrange/coordinate Regional team social events and regional team CPD (in liaison with the HR and Training Partner).
  • Manage the company's Health and Safety and First aid responsibilities.
  • Co-ordinate meeting room booking/venue booking for the Regional team.
  • Order office supplies as necessary.
  • Manage/co-ordinate Purchase Orders for sub-contract / consultancy services in support of the Regional team function.
  • Manage/coordinate local ESG initiatives.
  • Co-ordinate/manage accurate and timely expense submissions for the Regional team.
  • Ensure the Regional team's social media/blog is coordinated with the Marketing and Communications Executive.


Skills and Qualifications


  • Strong interpersonal skills, with the ability to build and maintain relationships
  • Experience in operations management and optimising processes
  • Proficient in Microsoft Office, particularly Word, Excel & PowerPoint
  • Analytical skills, with the ability to gather and interpret data
  • Excellent communication skills, both written and verbal
  • Able to work independently and collaboratively in a team
  • Experience in the planning or real estate industry is a plus
  • Preferably a Bachelor's degree in a relevant field, such as Business or Operations Management


The salary range is between £26,000 to £35,000, depending on the experience.


Nexus Planning is an equal opportunities employer.

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