Executive Assistant

2 months ago

London, UK, United Kingdom GradBay Full time

The Company:

Our client is a family office with the primary investment focus in UK based software businesses whislt contributing considerable resources to the management teams within the investments offering support in all areas including, Sales & Marketing, Finance & Technical support.


About the Job:

The key responsibility of the Executive Assistant will be to support the Group’s investor and the Group CEO in a confidential and discreet manner.


We are looking for a highly organised and detail-oriented Executive Assistant to provide administrative support in a High Net Worth (“HNW”) environment.


The ideal candidate will be able to manage a wide range of tasks, including:

  • Managing the multiple calendars and schedules.
  • Book travel and meeting for CEOs across the group companies.
  • Handling correspondence and emails.
  • Making travel arrangements.
  • Arranging appointments and meetings.
  • Running errands.
  • Providing general administrative support.
  • Upholding a confidential and discreet approach at all times.
  • Managing insurance renewals and contract terms for a variety of assets.
  • Support with the processing of purchase orders and supplier payments.
  • Managing standing orders for utilities and other services.
  • Managing air miles and booking flights, holidays, and restaurants.
  • Obtaining visas and other travel documents.
  • Managing licenses (driving, passport, etc.).
  • Organising events.
  • Managing property (including staff and housekeepers).
  • Scheduling doctor's, dentist, and hospital appointments.
  • Managing diaries.
  • Liaising with legal professionals.
  • Managing passwords.
  • Managing correspondence (post) at various residences.
  • Ordering online and managing deliveries.
  • General administrative tasks and task management.


The role will also involve support other members of the Senior Management Team.


If you are a highly organised and detail-oriented individual with excellent communication skills, we encourage you to apply.


Candidate Requirements:

  • 3+ years of experience as a Personal Assistant to a HNW individual.
  • Excellent organisational and time management skills.
  • Proficient in Microsoft Office Suite (Word/ Excel/ PowerPoint/ Outlook).
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Discreet and trustworthy.
  • The ideal candidate will have a strong understanding of the needs of HNW individuals and will be able to provide a high level of service.
  • The candidate must be able to work independently and as part of a team and must be able to maintain confidentiality.
  • The candidate must be able to manage a wide range of personal and professional tasks and responsibilities and must be able to work under pressure.


Benefits:

  • Competitive salary.
  • Private Medical Insurance.
  • Brilliant opportunity to learn and grow in a fast-paced environment.

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