Human Resources Coordinator

4 weeks ago

UK, UK, United Kingdom AJ Chambers ® Full time

AJ Chambers are working with a Top International Law Firm based in the City who are looking for an additional member to their HR team with a HR Coordinator .

The role will own and coordinate standard HR processes and activities from beginning to end. To provide a client focused front-line HR service to all UK employees and provide full support to the HR Advisory & Recruitment (lateral hire) teams with the delivery of core processes.

Main duties will include:

  • Owning, delivering, and continually improving the onboarding process – including pre-employment checks, coordinating all internal communication, liaising with new joiners and providing all relevant documentation and system updates and running induction sessions.
  • Managing all initial HR enquiries via the HR HelpDesk, email, phone or in person – providing a responsive and solution focused front-line HR service working to set timelines. Offering support on all process and policy related queries and directing enquiries to the relevant team members where appropriate.
  • Managing the probation process for all UK employees.
  • Being first point of contact for all probation and appraisal process related queries, escalating as required.
  • Conducting exploratory meetings with line-managers, providing initial advice on next steps where issues have been identified with regards to probation.
  • Conducting wellbeing check-ins with employees and coordinating support where required.
  • Coordinating the process of determining and providing workplace adjustments to employees who have a disability, impairment, or long-term health condition and who may have specific requirements for workplace adjustments to be made to enable them to carry out their roles.
  • Together with the Senior HR Advisor, owning all family leave and additional leave processes, including employee correspondence, DSE assessments, maternity coaching, maternity buddy system and monitoring leave/return dates. Liaising with payroll and conducting meetings with employees scheduled to take maternity/adoption/Shared Parental leave to provide guidance on policies and procedures.
  • Assisting the Senior HR Adviser with secondment related processes relating to both UK and international offices.
  • Attending disciplinary and grievance meetings in the capacity of note-taker. Producing transcripts of meetings for relevant parties.
  • Owning the leaver process, including documentation, communication to leavers and line managers, liaising with IT and providing references as required. Conducting exit interviews.
  • Owning projects relevant to areas of responsibility and assisting the HR advisory team with ad hoc project work as and when required.
  • Providing introductory training on the HR system (Cascade) when requested and answering ad-hoc queries from international Office Managers.

Administration:

  • Setting up and maintaining all employee records relating to the employee lifecycle.
  • HR system management including:
  • inputting personal detail changes, holidays, absence, work pattern changes etc.
  • Running the annual holiday close and carry over process.
  • Running regular and ad hoc reports.
  • Providing HR system training to users when required.
  • Ensuring the HR Dashboard accurately reflects joiners, probations, leavers, family leave, flexible working arrangements etc.
  • Ensuring the new joiner tracker and payroll tracker are up to date.
  • Producing all employee correspondence relating to the employee lifecycle and annual HR calendar (e.g. contract variations, salary review letters etc.).
  • Archiving and data destruction, ensuring GDPR compliance, following Firm guidelines.
  • Monitoring sickness and other absence records and identifying any issues.
  • Preparing various MI to support data and trend analysis.

Recruitment:

  • Assisting with recruitment and interview processes, tracking and updating status of candidates arranging interviews as required.
  • Building and maintaining relationships with recruitment agents and hiring managers/Partners.
  • Attending business support interviews as and when required.

Skills and experience – essential

  • Three years’ experience in a HR generalist role (HR Coordinator / Administrator/ Assistant).
  • Experience working with an HR information system.

Skills and experience – desired

  • CIPD Level 3.
  • Legal industry/partnership/professional services experience.
  • Experience managing employee wellbeing.
  • Experience of assisting with recruitment processes.

For further information please contact Ella Britton

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