Conference Coordinator

3 weeks ago

Chelmsford UK, Essex, United Kingdom Membership Bespoke Full time

Conference Coordinator

Membership Body

3 Days Chelmsford Office Minimum, 2 Days Home Maximum

Basic Salary £35,000 Benefits include – 20 days Holiday plus public holidays and Pension Scheme.

Permanent, Full Time


My client a well-established and leading membership body with over 7,000 members in UK and Internationally is currently searching for a Conference Coordinator


The Role of Conference Coordinator.


As the Officer, in addition to providing administrative support across the organisation, CEO and Executive team, you will have oversight of the charity governance administration and support the day-to-day effectiveness of the office operation, both physically at the head office in Chelmsford and in the way the operation runs remotely.


This role offers variety and the opportunity to gain wider experience within the Charity section. As the Officer, excellent communication, time management and strong organisational skills will enable you to deal with internal and external stakeholders, produce high-quality work, organise, process information and co-ordinate meetings and governance activities.


Key Responsibilities:


Take the lead in ensuring a timely and appropriate response to unexpected administrative problems to protect the institute’s integrity and reputation.

Assist the Honorary Company Secretary in carrying out reporting responsibilities.

Attend and support exhibitions and events when required.

Co-ordinate annual report submission and collate draft content.

Provide committee secretariat services to groups and committees such as the Industrial Associates Development Group, Plumbing Industry Employers Group, Technical Strategy Group and Education & Training Group.

Provide administrative support, as required, to the Business Development Manager.

Support colleagues in departments across the organisation, including membership, finance and technical.

Display calm assertiveness and clear thinking in exercising all duties; set the example to all other staff on full personal engagement with institute’s strategy purpose and goals.


Person Specification:


Proven experience of administration, office management and Microsoft Office Suite including Teams and Zoom

Proven experience of taking accurate minutes, proof reading, managing diaries and meeting schedules.

Knowledge of managing correspondence and documents including ability to maintain both electronic and hard copy filing.

Experience in running Board meetings, AGM, President’s Dinner, events, group gatherings and conferences.

Exceptional communication and interpersonal skills, with the ability to interact confidently with individuals at all levels.

High level of integrity and discretion in handling confidential and sensitive information with superior attention to detail.


To apply to this role please send your CV.


Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.


Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.


Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with 10+ years of experience delivering tailored permanent, temporary, interim, and Executive Search recruitment solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.

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