Office Coordinator

2 weeks ago

Chelmsford, United Kingdom Juniper Education Ltd Full time

Welcome to Juniper Education, where our mission is to champion educators, empowering them to shape the future generations. We're more than just a support system; we're the driving force that propels schools and Academy Trusts to new heights.With our proven school education management systems and services, we address a spectrum of needs, ensuring excellence in education. In the education and tech industry, your work directly influences the lives of students and educators. Whether you're developing cutting-edge educational technology, supporting school leadership teams directly or designing solutions to enhance the learning experience, you could make a lasting and positive impact on the future.

Our mission statement says it all: We look after you, so that you can look after our children.

Dedicated to our core values, we are committed to:
**Empowerment**: Equipping everyone with the tools, intelligence, connections, and freedom to make informed decisions, recognised and respected by all.

**Purpose**: Supporting everyone to reach their highest potential, thereby enabling all children to achieve theirs.

**Passion**: Because we love what you do, you’re at the heart of everything we do.

**Innovation**: Delivering meaningful solutions with expertise and creative thinking to influence the ever-changing world of education.

**Collaboration**: The cornerstone of our success as it enables us to collectively harness diverse perspectives and strengths, ensuring that together, we achieve more than we could ever do alone. Every voice counts

**The Role**

The Group Facilities team manage all aspects of the office facilities across all Juniper Group locations in the UK. It is responsible for Health, Safety and environmental policies, practices and service provision, property management, management of suppliers and external service providers of support services. Each day the team may deal with a wide range of requests and enquiries, face to face, on the telephone and via the shared facilities inbox covering which help to ensure the smooth running of the Juniper offices. The Office Coordinator will play a key role of supporting the Group Facilities Supervisor in providing the day-to-day activities of the function.

**Key responsibilities and accountabilities**
- Ensure the smooth day to day coordination of the Head Office reception and office facilities across all company locations.
- Assisting with the updating of policies, procedures, and risk assessments to improve the overall effectiveness of the facilities function.
- Assist with the coordination of Health, Safety and environmental policies and safe working practices across the company.
- Maintain a comprehensive Health, Safety and facilities recording system and policy update log.
- Coordinate the provision of first aiders, fire marshals and mental health first aiders across all company locations.
- Ensure fire safety requirements are communicated and carried out effectively and staff are adequately trained.
- Coordination of car parking facilities of Head Office and process office booking requests. Administer all company storage requirements including staff lockers, stationery, filing and general storage.
- Coordinate security procedures and processes regarding keys, updates, movement, allocation and distribution.
- Coordinate external contractors in relation to Health and Safety risk assessments across all company locations.
- Coordinate the issue and management of entry passes, fobs and keys across all company locations.
- Audit and administration of supplier contracts including but not limited to, cleaning, security, pest control and waste management.
- Coordinate the daily post.
- Support and coordinate internal and external office moves.
- Coordinate accommodation bookings for conferences, training events and meetings. Coordinate accommodation bookings for hotel reservations company wide.
- Provide support for the Senior Leadership Team when required.
- Order lunches and set up meeting rooms for internal and external meetings when required.

**Key attributes and competences**
- Experience working within an office or facilities team.
- A positive outlook, a welcoming manner and a customer orientated approach.
- A high standard of computer literacy.
- The ability to prioritise day to day duties with multiple large-scale projects.
- Excellent organisation and time management skills.
- Excellent interpersonal, oral and written communication skills.
- A proactive mindset and ability to lead on tasks.
- Strong team player.
- Hold a full clean driving licence.

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