Human Resources Administrator

4 weeks ago

Tipton UK, West Midlands, United Kingdom H&R ChemPharm Limited Full time

JOB PURPOSE:

To assist the HR Manager to provide an effective Human Resources administration service relating to the employment lifecycle.

KEY ROLE RESPONSIBILITIES:

Recruitment and Selection

· Carry out all the administrative processes in the recruitment process, for example; prepare recruitment documents, draft and place adverts, log applications, assist with application screening, arrange interviews.

· Ensure that all necessary employment checks including right to work, medical checks and references are undertaken.


Induction

· Administer the process for new employees, for example; prepare contracts, offer letters, offer packs, process all pre-employment checks.

· Work with line managers to develop and conduct new starter Company inductions and role training records and ensure line managers fully induct and train new starters.

· Administer the probation process ensuring Managers know when review meetings need to take place.

· Ensure new starter information is recorded in IT System in order for the manager to request the relevant IT equipment and access.

Payroll

· Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run and submitted to the Payroll department, for example; contractual variations, new starters, leavers, overtime, family friendly leave, deductions.

Appraisal and Employee Development

· Assist with the Company’s annual performance review process, in respect of training needs

· Roll out the induction e-learning package to new starters and administer e-learning accounts/statistics.

· Source training providers, book training courses and prepare related documents e.g. joining instructions, course evaluations etc.

· Ensure statutory training is tracked and refresher training organised prior to the expiry of qualifications.


HR Database and Reporting

· Ensure the HR Database accurately reflects current staff conditions and details, for example; inputting starters and leavers, contractual amendments, change of details, and monitoring of sickness and other leave.

· Provide appropriate reports from the HR database for the purpose of auditing and monitoring employee data and training.

· Produce HR Key Performance Indicator statistics.

· Produce clocking reports for monitoring of absence and overtime for payroll purposes.


Advice and Guidance

· Provide day to day advice to Line Managers and Employees on general HR related queries, requests and Company Policies and Procedures, escalating more complex issues to the HR Manager.

· Assist in formal meetings, such as employee disciplinaries and grievances.

Leaver Administration

· Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions.

· Ensure exit interviews are conducted for all staff either face to face or electronically.

Administration

· Carry out general administration tasks for the HR Department, for example; sorting post, telephone answering, devising standard Human Resources documents and letters.

· Respond to reference requests for current or ex-members of staff.

· Ensure electronic personnel files are maintained and filing/archiving is completed in a timely manner.

· Maintain an up to date Procedures Manual for all HR Administration duties.

· Ensure Workstation Risk Assessments are conducted for all new starters, when employee’s desk locations change and annual re-checks and refer staff issues for Health and Safety risk assessments where appropriate (e.g. maternity).

· Administer the Occupational Health provision by maintaining the appointment tracker, scheduling occupational health appointments, highlighting issues raised by the occupational health provider and filing records.

· Order HR goods and services ensuring purchase orders are raised and receipted accurately and in a timely manner and orders are logged.

· Administer the Authorised Drivers; driver applications process, driving licence checks carried out in accordance with the Company standards and monthly vehicle safety checks recorded.

· Administer the family friendly policies, for example; maternity, paternity, parental, adoption.

· Issue eyecare vouchers as required.

· Administer the purchasing and selling of annual leave

· Issue security fobs as required and manage returns process



Employee Benefits

· Administer, promote and track usage of the Company’s staff benefits schemes.

Projects

· Assist the HR Manager in developing and implementing new projects.

Additional Duties

· To undertake other activities identified from time to time commensurate with the level of the post.


KEY COMPANY RESPONSIBILITIES:

· Promote and adhere to the Company’s core values: Integrity, Collaboration and Excellence.

· Operate within the Company’s formal Limits of Authority at all times.

· Contribute to and engage in continuous improvement and initiatives.

· Maintain a high standard of housekeeping in line with 6 S practices.

· Adhere to Health and Safety, Quality, Environmental and PPE policies and procedures, recognising a personal ‘Duty of Care’ to themselves, their colleagues and the wider environment.

· Ensure high quality standards are maintained, adhere to the Company vision and standards and operate in a safe and ethical manner at all times.

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