Operations Administrator
2 weeks ago
U.S OPERATIONS ADMINISTRATOR – U.K
WE ARE CURRENTLY HIRING AN ADDITIONAL OPERATIONS ADMINISTRATOR TO JOIN OUR TEAM, TO FOCUS ON SUPPORTING OUR U.S TEAM OF CLIENTS, CANDIDATES, AND CONSULTANTS.
WORKING HOURS:
Team coverage 08:30 to 22:00, Monday to Friday, variety of shifts as follows:
- 08:30-17:00
- 09:30-18:00
- 11:30-21:00
- 12:30-22:00
Working pattern to be determined during probationary period
DUTIES:
- Providing administrative support to the U.S sales teams as well as to the UK-based U.S Operations team
- Resolving consultant queries
- Raising terms of business in relation to permanent hires
- Raising and maintenance of contracts for temporary workers
- Compliance maintenance for temporary workers
- Processing invoices provided by temporary workers
- Documenting temporary worker timesheets and expenses
- Raising sales invoices to clients
- Interacting with managers and directors, carrying out their ad-hoc requests
- Providing a level of customer service to clients and temporary workers
- Using/maintaining in-house database system
- Sage accounts data entry
- Maintenance of team spreadsheets
- Drafting and formatting relevant documents
- Attending training where necessary
- Supporting the In-House training team
ATTRIBUTES:
- Attention to detail (accuracy)
- Ability to work without supervision
- Excellent time management skills
- Strong prioritization and organizational skills
- Aptitude for communication and customer service
- Proficiency with Microsoft office (word, and excel specifically) – basic to intermediary level
- Ability to handle confidential information
- Strong multi-tasking skills
- Prior experience of office management is preferred
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