Administrative Co-ordinator

3 weeks ago


Devon UK, South West England, United Kingdom P&P Lifts Ltd Full time

P&P Lifts Ltd is an independent local lift company established in 1989 providing its services to clients across Devon and Cornwall.


We install, refurbish, repair and service lifts of all descriptions as well as delivering a genuine 24/7 call out service. Our clients range from university student housing, hotels, nursing homes, restaurants, storage facilities, council properties and schools for example as well as private clients with a stair lift or a home lift at their property.


Our company ethos is to provide an honest, transparent and value for money service whilst not losing site of the important of customer service. We believe that Health and Safety within our industry for both our staff and clients alike is vital.


This Co-Ordinator position is a key role which will assist in improving our business systems and procedures to ensure the smooth daily running of business operations.


The business is only as good as the staff that it employs therefore the ‘team’ is very important. An ability to step into and work comfortably alongside the friendly and accommodating team members is necessary.


Key attributes required:

- Strong organisational skills with the ability to work independently

- Computer literacy; training will be provided for our bespoke software, knowledge of Word and Excel required, use of email.

- Attention to detail and accuracy is essential

- Ability to fit into a small friendly team

- Effective written and communication skills


The role will be based in the office in Torquay and involves working alongside the administrative team and reports to the Directors. Working from home is not an option with this role.


This job description below is for general guidance and not an exhaustive list.


Fleet Management

- Review and process and the vehicle checks on a weekly basis, react to any issues raised.

- Manage the schedule for the fleet via our software system, book in services, MOTs, remedial works etc with our nominated workshops

- Be the point of contact for the staff with company vehicles who may have vehicle questions or problems to be resolved.

Project Works

- Provide the co-ordination of the project works whilst engaging with our Project Management software and with the support of H&S Manager, Director and Technical Supervisor.

- Recording the minutes in the weekly Project Review Meetings with a view to running these meetings.

- Support H&S and Technical with the booking of site visits to carry out Risk Assessments, Method Statements etc.

- Support for the preparation of Project Compliance paperwork such as CPP files, O+M Manuals etc.

- Liaise and schedule sub-contractor works

- Assist with the resolution of problems identified by the on-site team

- Assist clients with the provision of information on request.


HR Schedule

- Management of the HR calendar, programming the recurring events for staff appraisals, pay reviews, quarterly checks, site work reviews, etc.


Sub Contractors

- Management of the Sub Contractor system and the sub-contractors contained within

- Using ‘The Knowledge’ to ensure the Sub Contractors are up to date and the information we hold is current to facilitate their booking for upcoming works.


Administration

- To take up a position within the existing administration team supporting the day to day running of the business; responds to enquiries via phone and email, engagement with our CRM system ‘The Knowledge’.

- Organisation of records and documents

- Keeps systems up to date on a daily basis to ensure efficient communication across the team

- Effective online diary management

- Emails/calls responded to promptly

- Proactive involvement in P&P Lifts

- Assists in communication and co-ordination between departments and external parties


Accreditations

- P&P Lifts Ltd holds ISO 9001 and ISO 45001. We are SafeContractor approved as well as being a Constructionline Silver Member. Your role requires you to assist in maintaining and improving upon these standards.


Working Hours

- 07.30 - 15.30 and 08.30 - 16.30 alternating weeks. 30 minutes lunch break.

- The office is open from 07.30 to 16.30 Monday to Friday, some flexibility will be required to cover staff holidays, sickness etc.


Holiday

- 30 days a year to include bank holidays

- The business closes at Christmas, holiday allocation must be used to cover this.

- Holiday buy back scheme


Salary

- £28,080 full time/£13.50 per hour

- Annual company performance bonus



  • Birmingham, UK, West Midlands, United Kingdom Bruin Full time

    Due to recent growth, a leading Insurance Brokerage are looking for an experienced Employee Benefits Administrator to join their team.Assisting the Team Manager, the key purpose of this role will be to provide support services to a portfolio of Healthcare / Group Risk clients and to assist with the co-ordination of client work. Responsibilities will include:...

  • Payroll Manager

    2 weeks ago


    Kingston Upon Thames, UK, South West London, United Kingdom JAB Recruitment Full time

    JAB Recruitment are currently looking for an experienced Payroll and Labour Cost Team Leader to join our client who are based in Kingston Upon Thames. This position is a full-time, permanent role. Role:Management of the Payroll Department & GHRS functions.Co-ordination of salary review process.Standard & budgetary cost reporting.Ensuring that adequate...

  • Secretary/Typist

    2 weeks ago


    Leeds, UK, West Yorkshire, United Kingdom NABARRO MCALLISTER & CO LIMITED Full time

    Secretary/TypistSalary c£25,000 full time equivalent - dependent on experienceFull Time/minimum 4 days per week - flexibility required – hours 9am – 5pm dailyOffice based - Leeds 8 – on site parking – must live within 30 minutes travel timeAre you a proficient Secretary/Administrator with excellent audio typing skills?If the answer is yes then our...

  • Data Manager

    3 weeks ago


    Surrey, UK, South East England, United Kingdom Devonshire Hayes Recruitment Full time

    The Data Manager will work for and alongside staff of all levels across the School, including the leadership team and Governors, to assist in providing strategic and effective management of all data and reporting systems.• The main job purpose is to• ensure the efficient input, management and co-ordination of all school data in the School Data Management...


  • Coventry, UK, West Midlands, United Kingdom C.H. Guenther & Son Full time

    We are Guenther Bakeries Europe, a division of CH Guenther & Son Inc., a leading international food manufacturing group supplying high quality bakery and grain-based products to leading quick-service restaurants and food retailers. Globally the company employs more than 3,800 people in 26 manufacturing locations in Europe, the U.S. and Canada with our...


  • Birmingham, UK, West Midlands, United Kingdom Red Sky Personnel Full time

    Red Sky have an exciting opportunity to work at Birmingham Airport as a Sustainability Manager. Reporting to the Head of Sustainability, you will have a specific focus on internal environmental audits and compliance and will lead on the continued development, administration and implementation of the ISO 14001 aligned Environmental Management System (EMS)....

  • Office Coordinator

    2 months ago


    Birmingham, UK, West Midlands, United Kingdom Centrick Full time

    Office Co-ordinator Birmingham, West Midlands We are Centrick. Founded in 2005, we are a group of businesses dedicated to all things of residential property, with a national presence. Not only do we provide building & estate management services for developments of all sizes, but we also cover all aspects of Land, New Homes, Investments & Asset Management,...


  • Surrey, UK, South East England, United Kingdom James Stevens Associates Full time

    James Stevens Associates are delighted to be working with a unique Housing provider that are extremely well recognised UK charity. The organisation are HQ'd in South West London and Surrey and are now looking for a Governance Officer on a temp to perm basisRole: Governance and Risk Officer (Hybrid)Salary: £37,000Hybrid: Remote with a view to work from...


  • Birmingham, UK, West Midlands, United Kingdom CBRE Global Workplace Solutions Full time

    We are looking for a driven individual to join our sales team as the Business Unit Sales Coordinator. The main feature of this role will be to offer support to the Midlands Business Unit.The role is to provide support to the Business Development Manager and Senior Management team, ensuring the effective provision of administration support to the business...


  • Cornwall, UK, South West England, United Kingdom Best Practice Network Full time

    We at Best Practice Network share the belief that every child, regardless of their background, should benefit from an excellent education. To achieve that, we support and train the educational professionals who work alongside them to be the best they can be, so in turn, they can transform the lives of children and young people.We're a friendly, DfE...


  • Bristol, UK, South West England, United Kingdom Best Practice Network Full time

    We at Best Practice Network share the belief that every child, regardless of their background, should benefit from an excellent education. To achieve that, we support and train the educational professionals who work alongside them to be the best they can be, so in turn, they can transform the lives of children and young people.We're a friendly, DfE...


  • Bristol, UK, South West England, United Kingdom Best Practice Network Full time

    About Us:We at Best Practice Network share the belief that every child, regardless of their background, should benefit from an excellent education. To achieve that, we support and train the educational professionals who work alongside them to be the best they can be, so in turn, they can transform the lives of children and young people.We're a friendly,...

  • Sales Coordinator

    2 weeks ago


    Purley, UK, South East London, United Kingdom Thrive International Full time

    SALES COORDINATOR / SALES ADMINISTRATOR LOCATION : PURLEY, CROYDON (IN OFFICE)PACKAGE : TO £28,000 PLUS BENEFITS REFERENCE : OMTYH1007*** PLEASE NOTE – THIS ROLE IS BASED ON-SITE. YOU MUST BE LOCAL TO THE OFFICE IN PURLEY, HAVE THE RIGHT TO WORK IN THE UK AND HAVE EXCELLENT COMMUNICATION SKILLS. PLEASE ONLY APPLY IF YOU MATCH THIS CRITERIA***KEYWORDS :...

  • Bid Manager

    2 weeks ago


    Battersea, UK, South West London, United Kingdom Julius Rutherfoord & Co Full time

    Job Title: Bid ManagerHybrid: 4 days a week in the officeSalary: £50,000 + bonusCompany Overview: Julius Rutherfoord & Co is a leading B2B contract cleaning company based in London, specialising in providing high-quality cleaning services to commercial facilities. Some of our clients include Freshfields, the QEII Centre, and Battersea Dogs & Cats Home. Our...

  • Social Events

    4 weeks ago


    Birmingham, UK, West Midlands, United Kingdom Birmingham Oddfellows Full time

    Our Social Organiser will have a key role supporting our existing members to get social and active. An emphasis will be on bringing in new members to enjoy what the Oddfellows have to offer with the support from head office. You will need to be a highly sociable person who is able to create fun and friendships; promote the Oddfellows, take an active part in...


  • Hounslow, UK, West London, United Kingdom DO & CO Full time

    Job Description We are seeking a dynamic and results-oriented Workforce Management Team Lead to join our DO & CO airline catering team in London. This role is crucial in ensuring that our workforce is effectively managed to meet the demands of our high-paced, luxury catering environment. You will be responsible for leading a team of workforce management...


  • Leeds, UK, West Yorkshire, United Kingdom Damia Group Full time

    * Application Support Analyst - Leeds (hybrid, 2 days a week in the office) - £40-48,000 per annum base + benefits *We have a fantastic opportunity for an experienced Application Support Analyst to work within the Construction Group Applications team to provide support for our platforms across the Group business, in particular our Construction and...


  • Norfolk, UK, Eastern England, United Kingdom James Paget University Hospitals NHS Foundation Trust Full time

    Job OverviewFollowing a promotion, we have an excellent opportunity for an experienced Midwife to join the senior leadership team as our Quality and Governance Matron.We have made significant progress on an improvement journey within Maternity Services, and have a new leadership team in place following substantive additional investment in leadership roles...


  • Essex, UK, Eastern England, United Kingdom Best Practice Network Full time

    We at Best Practice Network share the belief that every child, regardless of their background, should benefit from an excellent education. To achieve that, we support and train the educational professionals who work alongside them to be the best they can be, so in turn, they can transform the lives of children and young people.We're a friendly, DfE...


  • West Berkshire, UK, South East England, United Kingdom Best Practice Network Full time

    About Us:We at Best Practice Network share the belief that every child, regardless of their background, should benefit from an excellent education. To achieve that, we support and train the educational professionals who work alongside them to be the best they can be, so in turn, they can transform the lives of children and young people.We're a friendly,...