Junior Facilities and Office Administrator
1 week ago
Our London based client are looking for a Junior Facilities and Office Administrator to join their busy team who will be reporting to the Head of HR and CEO.
General
- Greet visitors
- Manage post and deliveries
- Manage and order stationery supplies
- Order and distribute weekly fruit and refreshments for the company, ensuring old fruit is removed and refreshment stocks are kept replenished
- General office tidiness with particular detail to the Boardroom
- Involvement in the organisation of building spaces, such as assisting with meeting room bookings.
- Organise:
- Welcome CEO meetings
- Departmental Head meetings for all new joiners as in line with HR requirement
- Town Hall meetings – arranging guest speakers and gathering all documents ready for meetings.
- Events and Team Building Activities – sourcing venues and managing bookings and staff comms
- Arrange lunch/refreshments for meetings
- Organise and Programme door passes for all staff, new joiners and visitors
- Provide welcome packs to the new joiners
- Bank wide announcements such as new joiners, leavers and team building activities
- Arrange UK hotel bookings for CEO and Directors
Facilities / Maintenance
- Central point of contact for suppliers, maintenance, security and premises (liaison with cleaners, maintenance etc).
- Responsible for the ordering and maintenance of facility and bathroom supplies
- Maintenance of photocopiers, dishwashers, water machines, alarms etc.
- Ensuring notice boards are presentable and contain current information
- Maintain supplier management matrix and ensure regular reviews carried out to schedule
Health and Safety
- Look after health and safety
- Weekly test of audible fire alarm
- Regular premises checks and maintenance completed when due, e.g. fire safety maintenance, security maintenance and lift maintenance.
- Arrange six monthly fire drill
- Arrange and minute 6 weekly Health & Safety meeting to ensure compliance (ensuring any actions agreed are completed)
- Support H&S including but not limited to reviewing first aid kits and organising training for first aiders and fire wardens
- Organise fire extinguisher services
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