Junior Facilities and Office Administrator

1 week ago


London, UK, United Kingdom DSR Global Full time

Our London based client are looking for a Junior Facilities and Office Administrator to join their busy team who will be reporting to the Head of HR and CEO.


General


  • Greet visitors
  • Manage post and deliveries
  • Manage and order stationery supplies
  • Order and distribute weekly fruit and refreshments for the company, ensuring old fruit is removed and refreshment stocks are kept replenished
  • General office tidiness with particular detail to the Boardroom
  • Involvement in the organisation of building spaces, such as assisting with meeting room bookings.
  • Organise:
  • Welcome CEO meetings
  • Departmental Head meetings for all new joiners as in line with HR requirement
  • Town Hall meetings – arranging guest speakers and gathering all documents ready for meetings.
  • Events and Team Building Activities – sourcing venues and managing bookings and staff comms
  • Arrange lunch/refreshments for meetings
  • Organise and Programme door passes for all staff, new joiners and visitors
  • Provide welcome packs to the new joiners
  • Bank wide announcements such as new joiners, leavers and team building activities
  • Arrange UK hotel bookings for CEO and Directors


Facilities / Maintenance


  • Central point of contact for suppliers, maintenance, security and premises (liaison with cleaners, maintenance etc).
  • Responsible for the ordering and maintenance of facility and bathroom supplies
  • Maintenance of photocopiers, dishwashers, water machines, alarms etc.
  • Ensuring notice boards are presentable and contain current information
  • Maintain supplier management matrix and ensure regular reviews carried out to schedule


Health and Safety


  • Look after health and safety
  • Weekly test of audible fire alarm
  • Regular premises checks and maintenance completed when due, e.g. fire safety maintenance, security maintenance and lift maintenance.
  • Arrange six monthly fire drill
  • Arrange and minute 6 weekly Health & Safety meeting to ensure compliance (ensuring any actions agreed are completed)
  • Support H&S including but not limited to reviewing first aid kits and organising training for first aiders and fire wardens
  • Organise fire extinguisher services



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